Accounts Payable

Overview

This role supports the accounting function by ensuring accurate and timely vendor and subcontractor payments across multiple entities. Responsibilities include maintaining the accounts payable (AP) workflow, keeping the shared AP inbox current, coding invoices correctly, and resolving discrepancies so payments remain on schedule.

Responsibilities

• Own and manage the shared AP inbox, ensuring invoices are logged and queued for payment within standard terms
• Review, code, and process vendor and subcontractor invoices for payment
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Process weekly check runs and ACH payments
• Maintain audit-ready AP records and vendor files
• Support month-end close with AP aging reports and accrual schedules
• Respond to vendor, department, and public inquiries professionally
• Perform other duties as assigned

Requirements

Required Qualifications

• High school diploma or GED
• Sound judgment and follow-through, including the ability to proactively resolve discrepancies (with a vendor, cardholder, or requester) rather than allowing them to remain unresolved
• Strong organizational and time management skills, including the ability to manage multiple deadlines independently
• Reliable availability and responsiveness during core business hours (8:00 AM–5:00 PM CST), with flexibility for business needs such as month-end close and time-sensitive payments
• Excellent written and verbal communication skills
• Ability to manage confidential information with integrity and discretion

Preferred Qualifications

• 2+ years of experience in AP, accounting, bookkeeping, or a related office role (candidates with an accounting degree and less direct experience will be considered)
• Familiarity with QBO and Bill.com
• Payables or banking experience

Schedule & Work Environment

• Schedule: Monday–Friday
• Core hours: 8:00 AM–5:00 PM CST
• Hours: Some flexibility based on business needs
• Work environment: Remote / home office

Compensation & Benefits

• Competitive compensation package
• 401(k)
• Health, dental, and vision insurance
• Paid time off
• Professional development support
• Access to performance and recovery facilities

Additional Information

Veterans, transitioning service members, and military spouses are strongly encouraged to apply.