Accounts Payable Lead Specialist

Overview

This role is responsible for managing full-cycle accounts payable activities, including invoice processing, payment processing assistance, and vendor management. The position applies working knowledge of GAAP, internal controls, and ERP systems to resolve varied AP transactions with increasing independence. Cross-functional collaboration with internal teams and external vendors supports discrepancy resolution, proper documentation, and compliance with company policy.

Responsibilities

Invoice Processing & Payment Operations Assistance

• Process full-cycle accounts payable transactions, including invoice receipt, coding, and approval routing.
• Complete payment runs and control expenses by receiving, processing, verifying, and reconciling invoices using expense accounts and cost centers.
• Manage ACH and check payment processing according to company disbursement policy and schedules.
• Prepare remittance information and ensure accurate documentation accompanies disbursements.

Vendor Management & Records

• Set up new vendors and verify ACH and payment information in accordance with company policy.
• Add, update, and maintain vendor payment records in the financial accounting system.
• Respond to vendor inquiries regarding account status, payment timing, and discrepancies.

Compliance & Documentation

• Audit invoices and check requests to ensure proper approvals and supporting documentation are attached prior to payment.
• Review purchase requisitions to verify project codes are appropriate for items being purchased in accordance with financial accounting guides and company policy.
• Support compliance with accounts payable processes, including W-9 collection, sales tax, and year-end 1099 issuance.
• File, maintain, and distribute accounting documents, records, and reports in accordance with retention requirements.

Month-End & Reporting

• Support month-end close by ensuring timely recognition and accurate cut-off of accounts payable transactions.
• Monitor AP aging reports and help identify and resolve outstanding payables.
• Perform other duties and special projects as assigned.

Qualifications

• Typically requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience at a public company or in a SOX-compliant environment.
• Familiarity with month-end close processes and accrual accounting.
• Intermediate proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data filtering.
• Minimum 2 years of NetSuite experience required; Coupa or equivalent procure-to-pay system experience preferred.
• Working knowledge of GAAP requirements and accounts payable internal controls.
• Strong understanding of year-end 1099 processes and W-9 compliance.
• Strong attention to detail and accuracy; highly analytical and resourceful in a fast-paced environment.
• Ability to work independently and collaboratively with demonstrated follow-through on commitments.
• Occasional travel may be required for team or cross-functional meetings.

Compensation & Benefits

Pay range

• 70,200 - 87,700 USD per year (US)

Additional compensation

• Competitive base salary plus discretionary target cash bonuses and restricted stock units (subject to Board Approval).

Benefits

• Medical, dental, and vision coverage, plus mental wellbeing support and wellness programs
• 401(k), Health Savings Account (HSA), and Flexible Spending Accounts (FSA) for medical and dependent care, life and disability insurance
• Uncapped paid time off, enhanced parental leave, and Employee Assistance Program (EAP)
• Access to Health Advocate services for help with claims, provider searches, and care decisions
• Telehealth services for convenient, low-cost access to care
• Mentorship programs and opportunities for career growth and internal mobility
• Monthly Tech Stipend, one-time home office setup reimbursement, Volunteer time off, commuter benefits, and employee-focused programs

Location

United States (US)