Accounts Payable Manager

Overview

Position: Manager, Accounts Payable
Supervisor: Director, Finance
Department: Finance & Administration
FLSA Status: Exempt
Level: Manager
Location: Remote (USA)
Alt Work Eligibility: CWW-Y, Remote-Y

This role manages the organization’s Accounts Payable function, including vendor management, invoice processing, payment administration, expense management, balance sheet reconciliations, internal controls, and process improvement. The position supports timely, accurate, and compliant payment of vendor obligations while improving operational efficiency.

Starting base pay range: $80,000-$90,000
Individual compensation will be commensurate with candidate's experience. This position is eligible for full benefits, as well as the Manager level annual incentive bonus program.

Responsibilities

Accounts Payable Management

• Manage the full accounts payable process to ensure timely and accurate processing of invoices, payments, employee expenses, reimbursements, and corporate card transactions
• Oversee vendor onboarding, maintenance, and documentation (including W-9 collection) to ensure compliance with organizational policies and regulatory requirements
• Administer payment runs across multiple payment methods including ACH, wire transfer, and check
• Review and approve invoice coding, payment batches, employee expense reports, and corporate card transactions
• Monitor accounts payable aging, payment schedules, and cash requirements to support cash management
• Serve as the primary point of contact for escalated vendor inquiries, payment issues, and dispute resolution
• Manage annual IRS 1099 reporting and filing process, including vendor eligibility validation and timely completion of appropriate forms in compliance with IRS requirements
• Develop, with Director, Finance, a robust KPI framework for Accounts Payable and deliver timely reporting on metrics (including invoice processing time, vendor onboarding cycle time, cost per invoice)

Financial Reporting & Reconciliations

• Responsible for all accounts payable-related balance sheet accounts
• Review journal entries and account reconciliations related to Accounts Payable
• Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts
• Support month-end and year-end close activities, including accruals, account analyses, journal entries, and financial reporting
• Prepare operational reports, payment metrics, vendor analyses, and management reporting related to Accounts Payable performance

Expense Management & Systems Administration

• Administer the organization’s expense management and AP automation platform (Ramp), including system configuration, approval workflows, user access, and policy administration
• Monitor system performance and identify opportunities to improve automation, efficiency, and data integrity
• Collaborate with Finance, IT, and business stakeholders to support system enhancements and process optimization
• Maintain Accounts Payable policies, procedures, documentation, and user guidance materials

Systems, Controls & Process Improvement

• Implement and maintain controls to ensure accurate and compliant payable records and AP transactional data
• Coordinate system enhancements, monitor integration performance, identify anomalies, and recommend process improvements
• Collaborate with IT and business stakeholders to support system optimization and data integrity initiatives
• Identify opportunities to improve efficiency through automation, reporting enhancements, and process redesign

Team Leadership

• Supervise, train, mentor, and develop an Accounts Payable Specialist
• Establish performance expectations and monitor departmental productivity, service levels, and quality standards
• Develop cross-training plans and documentation to reduce single points of failure and improve departmental resilience
• Foster a culture of accountability, customer service, continuous improvement, and professional development

Other Duties

• Support audit requests and special project work, as assigned
• Support Finance & Administration leadership in cross-functional initiatives
• Contribute to the Finance team’s continuous improvement culture and take on additional responsibilities as required to advance departmental and organizational objectives
• Comply with all organizational policies and procedures

Requirements

Education

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred
• Associate’s degree with equivalent experience may be considered

Experience

• Minimum 5 years of progressive Accounts Payable, accounting, or financial operations experience
• Minimum 2 years of supervisory or team leadership experience preferred
• Experience managing vendor relationships, payment processing, expense management, and balance sheet reconciliations
• Experience supporting month-end close, audit activities, and process improvement initiatives
• Experience administering AP automation or expense management platforms preferred

Technical Skills

• Familiarity with US non-profit tax compliance obligations related to AP, including 1099 reporting and vendor W-9 administration, preferred
• Sage Intacct preferred
• Experience administering expense management and AP automation platforms (Ramp preferred)
• Advanced Microsoft Excel skills
• Strong analytical, reconciliation, and problem-solving abilities
• Strong written and verbal communication skills, including excellent customer service demeanor
• Strong interpersonal skills and ability to thrive in and contribute to a collaborative, diverse work environment

Compensation & Benefits

• Starting base pay range: $80,000-$90,000
• Individual compensation will be commensurate with candidate's experience
• Full benefits package
• Manager level annual incentive bonus program eligibility

Location

• Remote (USA)
• Alt work eligibility: CWW-Y, Remote-Y

Note

This description reflects general duties and responsibilities and is not a complete list of duties. Additional responsibilities may be assigned based on organizational needs.