Accounts Payable Manager

Overview

This role is for a Manager, Accounts Payable. The position is exempt and at the manager level, reporting to the Director, Finance, within Finance & Administration.

Location: Remote (USA)—Eastern Timezone strongly preferred
Alt Work Eligibility: CWW-Y, Remote-Y

Compensation: Starting base pay range is $80,000-$90,000. Individual compensation will be commensurate with candidate’s experience. This position is eligible for full benefits, as well as the Manager level annual incentive bonus program.

Responsibilities

Hands-On Accounts Payable and Payment Management

• Own and actively participate in the full accounts payable lifecycle, including invoice intake and review, coding validation, approval routing, payment-batch preparation, payment release coordination, vendor issue resolution, reconciliations, and month-end close support.
• Prepare, review, and process domestic and international payments using multiple payment methods, including ACH, domestic and international wires, checks, virtual cards, and other applicable payment channels.
• Process and oversee payments in foreign currencies, ensuring appropriate documentation, authorization, coding, reconciliation, and resolution of payment discrepancies.
• Review invoices and supporting documentation for accuracy, appropriate authorization, correct coding, payment terms, tax treatment, and compliance with organizational policies.
• Prepare and review payment batches and coordinate required approvals and payment release in accordance with established internal controls.
• Perform and review AP-related account reconciliations; research and resolve outstanding, duplicate, rejected, returned, or incorrectly applied payments.
• Serve as the primary point of contact for escalated vendor inquiries, payment issues, discrepancies, and dispute resolution.
• Manage vendor onboarding, maintenance, and documentation, including W-9 collection and vendor record validation.
• Monitor AP aging, payment schedules, and cash requirements to support effective cash management.
• Support month-end and year-end close activities, including accruals, journal entries, account analysis, reconciliations, and financial reporting.
• Manage annual IRS Form 1099 reporting and filing, including vendor eligibility validation and timely distribution of required forms.
• Develop AP performance metrics with the Director, Finance and provide timely reporting on invoice processing, vendor onboarding, payment accuracy, service levels, and other relevant measures.

Financial Reporting & Reconciliations

• Responsible for all accounts payable-related balance sheet accounts.
• Review journal entries and account reconciliations related to Accounts Payable.
• Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts.
• Support month-end and year-end close activities, including accruals, account analyses, journal entries, and financial reporting.
• Prepare operational reports, payment metrics, vendor analyses, and management reporting related to Accounts Payable performance.

Expense Management & Systems Administration

• Administer the organization’s expense management and AP automation platform (currently Concur), including system configuration, approval workflows, user access, and policy administration.
• Monitor system performance and identify opportunities to improve automation, efficiency, and data integrity.
• Collaborate with Finance, IT, and business stakeholders to support system enhancements and process optimization.
• Maintain Accounts Payable policies, procedures, documentation, and user guidance materials.

Systems, Controls & Process Improvement

• Implement and maintain controls to ensure accurate and compliant payable records and AP transactional data.
• Coordinate system enhancements, monitor integration performance, identify anomalies, and recommend process improvements.
• Collaborate with IT and business stakeholders to support system optimization and data integrity initiatives.
• Identify opportunities to improve efficiency through automation, reporting enhancements, and process redesign.

Team Leadership

• Directly supervise, coach, and develop the Accounts Payable Specialist, including responsibility for workload allocation, performance expectations, feedback, development planning, and accountability.
• Operate as a hands-on people leader who balances formal people leadership with direct, hands-on participation in daily AP processing, payment administration, reconciliations, vendor support, and close activities.
• Assign and prioritize work based on payment deadlines, close requirements, service needs, risk, and team capacity.
• Review work for accuracy, timeliness, policy compliance, documentation, and adherence to internal controls.
• Provide regular coaching and performance feedback and address performance or quality concerns promptly and constructively.
• Develop cross-training plans, process documentation, and backup coverage to reduce single points of failure and maintain continuity.
• Step into transaction-level AP work when required to meet deadlines, resolve complex issues, or support changes in workload.
• Foster a culture of accountability, customer service, continuous improvement, collaboration, and professional development.

Other Duties

• Support audit requests and special projects as assigned.
• Support Finance & Administration leadership in cross-functional initiatives.
• Contribute to the Finance team’s continuous improvement culture and undertake additional responsibilities as required to advance departmental and organizational objectives.

Requirements

Required Qualifications

• Minimum five years of progressive accounts payable, accounting, or financial operations experience, including substantial hands-on responsibility for the full AP lifecycle.
• Minimum two years of formal people-management experience, including direct responsibility for workload allocation, performance expectations, coaching, performance feedback, and employee development.
• Demonstrated experience operating in a hands-on leader capacity, balancing direct staff supervision with hands-on AP processing and problem resolution.
• Experience personally performing or directly overseeing invoice review, payment-batch preparation, approvals, payment release, vendor issue resolution, reconciliations, and month-end close support.
• Experience processing domestic and international payments, including payments made in foreign currencies.
• Experience with multiple payment methods, including ACH, domestic wires, international wires, checks, and virtual cards.
• Extensive experience administering or working within a travel and expense management system, including workflows, user access, policy administration, expense review, issue resolution, and user support.
• Experience managing vendor relationships, onboarding, payment inquiries, discrepancies, and escalations.
• Experience preparing or reviewing AP-related balance sheet reconciliations and supporting month-end close.
• Strong knowledge of AP controls, approval requirements, documentation standards, and payment-related risk.
• Advanced Microsoft Excel skills.
• Strong analytical, reconciliation, problem-solving, communication, and customer-service skills.

Preferred Qualifications

• Experience administering Concur.
• Experience supporting AP across multiple legal entities, business units, or operating entities.
• Experience with Sage Intacct.
• Familiarity with nonprofit AP and tax compliance requirements, including IRS Form 1099 reporting and W-9 administration.
• Experience supporting audits, system implementations, process redesign, or AP automation initiatives.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline; equivalent relevant experience may be considered.

Compensation & Benefits

• Starting base pay range: $80,000-$90,000.
• Full benefits.
• Manager level annual incentive bonus program.

Location

Remote (USA)—Eastern Timezone strongly preferred.