Overview
This role involves managing the end-to-end accounts payable function within a multi-entity, multi-currency environment spanning the US, UK, and Canada. The Accounts Payable Manager will ensure accurate and timely processing of vendor invoices, expense reports, and payments while maintaining strong internal controls and supporting month-end close activities. This position requires hands-on ownership of the accounts payable process and will involve scaling and improving procedures as the organization grows.
Responsibilities
Accounts Payable Operations
- Manage the global accounts payable cycle, including invoice processing, coding, approvals, and vendor payments.
- Perform three-way matching and purchase order reconciliation across thousands of purchase orders annually.
- Oversee payment runs across multiple entities, currencies, and banking platforms to ensure timely and accurate disbursements.
- Monitor accounts payable aging, resolve outstanding balances, and ensure transactions are recorded in the correct accounting periods.
- Review invoice coding, allocations, and supporting documentation for accuracy and compliance.
- Ensure adherence to company purchasing, expense, payment, and foreign currency accounting policies.
Vendor Management
- Act as the primary point of contact for vendor inquiries, payment issues, and dispute resolution.
- Manage vendor onboarding, master data maintenance, and controls related to vendor setup and modifications.
Month-End Close & Financial Controls
- Support month-end and year-end close through accounts payable account reconciliations, accrual preparation, and maintenance of supporting schedules for financial reporting and audit.
- Assist with intercompany reconciliations and multi-entity close activities.
- Maintain strong internal controls over vendor setup, invoice approvals, and payment processing.
- Assist in consolidating and transitioning accounts payable across accounting systems (QuickBooks, Xero, and NetSuite), helping to standardize processes and controls on the target platform.
- Collaborate closely with the CFO, Controller, and department leaders to ensure timely approvals and compliance with company spending policies.
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Minimum of 5 years of progressive accounts payable or accounting experience.
- Strong understanding of accrual accounting principles and month-end close processes.
- Experience managing vendor relationships and resolving payment disputes.
- Hands-on experience with QuickBooks, Xero, and/or NetSuite; comfortable working across multiple systems during consolidation.
- Advanced Excel skills, including pivot tables, lookups, reconciliations, and data analysis.
- Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience working in a multi-entity, multi-currency (US, UK, Canada) accounting environment.
- Experience supporting international vendors and global payment operations.
Location
This role supports operations across the US, UK, and Canada.