Overview
An organization is seeking an Accounts Payable Representative for a fully remote position requiring work within the Central Time Zone. This role involves processing various accounts payable transactions under direct supervision, preparing and presenting vendor account reconciliations, and reviewing accounts payable aging reports.
Responsibilities
- Reconcile vendor statements quarterly or according to established contractual frequency; log, image, and communicate reconciliations.
- Update statement spreadsheets in real time to support accruals booked by the accounting department.
- Analyze and research vendor discrepancies such as quantity shortages, pricing adjustments, and returns; communicate findings effectively with vendors via Zendesk.
- Ensure exception invoices have proper approval according to the Delegation of Authority or Exemption Approval matrix.
- Prepare monthly portfolio scrubs to assess the health of assigned portfolios and present findings to the Team Lead.
- Review and resolve outstanding issues listed on aging, GR/IR, and parked reports.
- Maintain positive relationships with vendors and internal business stakeholders.
- Communicate issues related to payment terms, receiving practices, vendor or division performance to accounts payable management or division leadership.
- Raise awareness of issues that may affect late payments, lost discounts, or credit holds and provide accurate information to facilitate resolution.
- Perform ad hoc tasks and projects as needed.
Requirements
Education
- High school diploma or equivalent.
Experience
- 2-3 years of vendor and/or account reconciliation experience.
- Experience with unvouched receipts, goods receipt vs. invoice reconciliation, open payables discounts aging analysis, vendor open balances, accruals, and shared services.
- Advanced proficiency in Excel, including PivotTables, VLOOKUP/XLOOKUP, complex formulas, data analysis, reporting, and spreadsheet automation.
Skills
- Ability to work in a fast-paced, high-volume environment.
- Excellent verbal and written communication skills.
- Strong teamwork and collaboration abilities to work effectively across cross-functional teams.
Preferred Qualifications
- Knowledge of SAP or other ERP systems.
- Familiarity with complete accounts payable cycle processes.
Compensation & Benefits
- Hourly pay range: $23.25 - $33.75, varying based on location, education, experience, skills, and abilities.
- Benefits for employees working 30 or more hours per week include health insurance, life and disability coverage, 401(k) contributions, and paid time off.
- Employees working less than 30 hours per week have access to 401(k) contributions, paid time off, Employee Assistance Program, Employee Resource Groups, and Employee Service Corp.
Location
- Fully remote position requiring work within the Central Time Zone.