Accounts Payable Research and Auditing Representative (Procurement Representative)

Overview

This Accounts Payable Research and Auditing Representative position supports the university’s accounts payable efforts within the procurement system by researching and resolving issues related to supplier payments. The role focuses exclusively on accounts payable activities; it does not include sourcing or other procurement-related responsibilities.

Responsibilities

Department-specific responsibilities

• Process supplier invoices against purchase order detail.
• Audit invoices for accuracy and compliance.
• Provide support, training, and guidance to departments and suppliers using different communication mediums.
• Research and resolve complex supplier payment issues.

General responsibilities

• Under limited supervision, perform routine and ad hoc administrative tasks that support procurement transactions for obtaining goods and services for the university.
• Serve as an informational resource for departments in identifying appropriate vendors and suppliers.
• Respond to employee inquiries and requests and explain policies and procedures.
• Monitor procurement processes and communicate issues to a supervisor to inform decisions.
• Oversee inventory of necessary items and coordinate reorder, inventory receipt, and/or returns as needed.
• Prepare reports to monitor outstanding procurement documents and payments.
• May assist lower-level Procurement Representatives.
• May take on more advanced, non-routine tasks that may require analysis.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• 4 years in relevant field.

Skills

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Flexibility to work in a fast-paced, dynamic environment.
• Promotes information sharing.

Preferred Qualifications

• Excellent customer service skills.

Work Setting & Schedule

• Ability to effectively communicate and to operate a computer and other standard office productivity equipment.
• Sedentary work as well as periods of time moving around an office environment and the campus.
• Must be able to perform essential functions with or without an accommodation.
• Hybrid schedule eligibility (mix between remote and in-person work), subject to change based on university policy and business needs.

Compensation & Benefits

• $21.43 per hour.
• For full-time staff employees, benefits may include:
  • Comprehensive medical and dental insurance
  • Health savings account with generous employer contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by the university
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous employer contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking university courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and university-sponsored volunteer events
  • Employee assistance program (EAP)

Location

Bloomington, Indiana

Additional Information

• Career Level: Mastery
• FLSA: Nonexempt
• Job Function: Finance
• Job Family: Procurement

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the university but will remain open for a minimum of 5 business days. To guarantee full consideration, submit your application within 5 business days of the Posted Date.

The university is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.