Accounts Payable Specialist

Overview

This Accounts Payable Specialist role is remote in the U.S., full-time, reporting to the finance lead in Indianapolis. Responsibilities include processing supplier invoices, running payment batches, reconciling vendor statements, and supporting 1099 readiness for year-end. You will also review results from an internal invoice intake tool by comparing it to source documents.

Responsibilities

• Enter and code supplier invoices, matching them to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and keep 1099 records ready for year-end
• Compare what the invoice intake tool read against the source document and flag discrepancies

Requirements

• 1–2 years of accounts payable experience
• Experience with QuickBooks Online, Xero, or NetSuite
• Proficiency with Excel or Google Sheets for reconciliations

Preferred Qualifications

• Experience with Bill.com or Ramp
• Experience with filing 1099s

Compensation & Benefits

• Medical, dental, and vision coverage from your first month
• 401(k) savings plan with a company match
• Paid time off, sick leave, and U.S. holidays
• Yearly budget for learning and certifications
• Laptop and home office setup

Location

• Remote in the U.S.
• Reports to the finance lead in Indianapolis