Accounts Payable Specialist

Overview

The organization is seeking an Accounts Payable Specialist to manage and process company payables and ensure financial obligations are paid on time. This role supports strong relationships with vendors, suppliers, and contractors and contributes to maintaining the company’s financial health.

Responsibilities

• Receive, review, and process invoices from vendors and suppliers
  • Ensure invoices are accurate and complete
  • Match invoices with purchase orders and receiving reports
  • Maintain and monitor the AP inbox
• Prepare and process payment runs (checks, ACH, wire transfers, etc.)
  • Ensure payments follow company policies and vendor terms
• Set up new vendors for ACH
• Reconcile vendor statements to accounts payable records
  • Resolve discrepancies
  • Investigate unpaid or misapplied invoices
• Respond to vendor inquiries regarding payment status, invoice discrepancies, and other payment-related issues
• Maintain accurate and organized records of transactions, invoices, and payments
• Assist with internal reporting, including monthly AP aging reports and payment forecasting
• Ensure AP activities comply with applicable laws and company policies (including tax regulations and financial reporting standards)
• Assist with month-end closing by ensuring payables are accurately recorded in the accounting system
• Assist with preparing 1099s for vendors
• Suggest and implement process improvements to increase efficiency and accuracy

Requirements

• Bachelor’s degree in Accounting, Finance, Business or related field
• Three or more years of related experience
• General Ledger and Accounts Payable experience
• Strong working knowledge of Microsoft Office Suite applications, especially Excel

Preferred Qualifications

• Microsoft Business Central experience
• Accounts payable experience in the commercial products industry

Compensation & Benefits

• Full-Time Salary Range: $39,000 - $71,000
• Additional pay note: Actual compensation offered will be determined based on factors including relevant experience, skills, education, certifications, internal equity, business considerations, and geographic location where applicable.

Benefits may include:

• Health benefits
  • Medical
  • Dental
  • Vision
  • Basic life with AD&D
  • Short term disability
  • Long term disability
  • Ancillary (Voluntary life with AD&D, accident, critical illness, hospital, and pet)
  • Spending accounts (HSA, FSA, and DCFSA)
• Paid time off
• Holidays
• 401(k) (including company match)
• Tuition reimbursement
• Leaves (Parental, maternity, and military)
• Annual discretionary bonus (for eligible roles)

Location

• Remote

Reporting

• Reports to the Accounting Manager

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.