Accounts Payable Specialist

Overview

An Accounts Payable (AP) Specialist position is available within the Finance/Accounting department. This role focuses on auditing and completing payable functions, including invoice data entry, verification and coding, check processing, and filing of invoice backup.

Responsibilities

• Receive and organize invoices via mail or email
• Verify costs and receipt dates on each invoice
• Perform balance resolution and statement reconciliations
• Answer vendor inquiries
• Enter invoices into the correct GL accounts using the organization’s ERP system
• Process payments to vendors
• Maintain digital filing for pending, posted, and paid invoices
• Perform small daily analysis tasks reviewing vendors or accounts
• Assist with monthly closings
• Collaborate with the finance team to support department and organizational objectives and milestones

Requirements

• 2+ years of Accounts Payable experience
• Knowledge of ERP systems (SAGE)
• Proficiency with Microsoft Word and Excel (preferred)
• Strong communication and organizational skills
• Ability to be accurate with data entry
• Ability to prioritize daily tasks
• Team-oriented approach and ability to work well across departments

Preferred Qualifications

• Microsoft Word and Excel experience
• ERP experience with SAGE

Compensation & Benefits

• Hourly pay range: $24 - $27 an hour
• Pay within the range is determined by work location and factors including job-related skills, experience, and relevant education or training
• Benefits may include:
  • Choice of health care plan (medical, vision, and dental insurance)
  • Quarterly incentive bonus
  • Paid time off
  • Parental leave
  • Bereavement leave
  • 401(K) for all eligible employees

Location & Work Environment

• Primarily performed in a professional office or remote setting
• Requires effective verbal and written communication to support business operations
• Regular computer use including typing, screen viewing, and participation in virtual meetings
• Ability to remain stationary for extended periods (seated or standing), with occasional movement
• Occasional lifting of light materials (typically up to 15 pounds), such as files, laptops, or office supplies
• Work hours may extend beyond the standard schedule during peak periods or critical business needs
• Low-risk environment with minimal exposure to physical hazards

Quality & Food Safety Responsibilities

• Follow Good Manufacturing Practices (GMP’s), allergen control, food defense, HACCP, SQF, and regulatory requirements
• Ensure visitor/contractor/customer documentation is recorded on each visit in and out of the facility
• Report food safety and quality issues to management immediately
• Partner with colleagues across functions to share knowledge related to quality and food safety
• Adhere to all health and safety work practices
• Understand quality and food safety standards and be able to explain the quality and food safety system and one’s role
• Handle customer complaints in a timely and professional manner
• Participate in programs that drive continuous improvement methodologies

Additional Statements

• This position is not eligible for Visa Sponsorship.
• Equal opportunity statement: the employer is an equal employment opportunity employer and provides consideration for employment without regard to protected characteristics under applicable law.