Accounts Payable Specialist

Overview

This Accounts Payable Specialist role involves reviewing supplier stock invoices for accuracy and processing payables to ensure timely payment. You will communicate with external suppliers and internal managers to resolve questions and discrepancies across the accounts payable process.

Responsibilities

• Receive and review payables invoices after verifying accuracy.
• Partner with other departments to resolve discrepancies in a timely manner.
• Assist the Accounts Payable Supervisor with monitoring queues and workflow to help ensure:
  • Invoices are paid on time
  • Discounts are taken timely
  • Supplier statements are reconciled
• Enter payables in accordance with company policies and procedures and serve as a point of contact for payable questions.
• Audit incomplete purchase orders and follow up with appropriate departments to ensure product is received timely.
• Perform data entry of payables information and work queues to support invoice payments.
• Build strong professional relationships with internal customers and suppliers to deliver customer service.
• Contact suppliers and branches to resolve billing discrepancies and issues related to delivery of goods.
• Understand the payables calendar and assist with coordinating timing of payables distributions.
• Assist with training new employees for Accounts Payable.
• Communicate with branches, suppliers, and other departments regarding payables discrepancies via phone, Zoom, FreshService, email, and trackers.
• Reconcile supplier statements.
• Update vendor maintenance records and communicate updates needed for vendor maintenance records.
• Assist with answering telephone inquiries, taking messages, filing, photocopying, and typing correspondence as needed.

Requirements

• Ten (10) key experience required.
• Outstanding customer service skills.
• Computer skills: proficient with Microsoft Excel, Word, and Outlook; working knowledge of Eclipse preferred.
• Computer literacy, ability to work as part of a team, accuracy, and organizational skills essential.
• Knowledge of basic mathematics (ability to add, subtract, multiply, and divide figures).
• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Physical Demands

• Frequent sitting, standing, walking, use of hands/fingers, reaching with hands/arms, talking and hearing.
• Occasional lifting requirements up to 5 lbs.
• Use of technology (phone, computer, printer, keyboard, 10-key calculator).
• Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision; peripheral vision; depth perception; ability to adjust focus.
• Attend branch/company meetings and events as required; occasional overnight travel may be necessary.

Compensation & Benefits

Eligibility for benefits is subject to plan terms.

• Health, dental, and vision coverage, 401(k) plan, and flexible spending accounts.
• Company-paid benefits such as life insurance, short-term disability, long-term care, and Employee Assistance Program, subject to applicable waiting periods.
• Excused absence time off and Paid Time Off (PTO).
• Company-paid holidays.
• Other potential benefits: supplemental life insurance, hospital indemnity, and accident and critical illness benefits with cancer coverage.
• Benefit eligibility: Employees eligible for health, dental, vision, and life insurance on the first of the month following 30 days of employment.
• 401(k) eligibility: Employees 21 years of age or older automatically enrolled once they achieve 90 days of employment.

Additional Information

• Equal Opportunity Employer.
• Veterans and military spouses are highly encouraged to apply.
• Pre-employment assessments, Motor Vehicle Record review, criminal background checks, references check, and a post-offer drug screen may apply.
• Reasonable accommodations are available for qualified individuals as part of the hiring process.