Bookkeeping Virtual Assistant (QuickBooks Online Specialist)

Overview

This role supports bookkeeping operations for multiple companies as a Bookkeeping Virtual Assistant. The position requires hands-on proficiency in QuickBooks Online and strong organization to manage tasks accurately and independently while maintaining clear communication.

Responsibilities

• Record and categorize bank transactions accurately in QuickBooks Online.
• Create, update, and maintain vendor profiles using correct business information.
• Ensure transactions are assigned to the correct vendors, accounts, and GL codes.
• Review and categorize business expenses.
• Record check payments and assign them to the appropriate vendors and accounts.
• Perform monthly bank reconciliations and resolve discrepancies.
• Identify missing information, duplicate entries, and uncategorized transactions.
• Maintain an organized list of unresolved transactions and follow up accordingly.
• Work through existing bookkeeping backlogs and bring financial records up to date.
• Manage bookkeeping tasks for multiple companies, prioritizing one company at a time, starting with Greens and Proteins.
• Provide regular progress updates and proactively communicate questions or inconsistencies.

Requirements

• Proven experience in bookkeeping or accounting support.
• Hands-on experience with QuickBooks Online is required.
• Strong understanding of bookkeeping principles, accounts payable, and bank reconciliation.
• Experience creating vendor profiles and managing vendor transactions.
• Familiarity with general ledger (GL) codes and expense categorization.
• Ability to manage multiple company accounts efficiently.
• Proficiency in Microsoft Excel and Google Sheets.
• Excellent written and verbal English communication skills.
• Strong attention to detail, organization, and accuracy.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• QuickBooks Online certification is an advantage.

Tools & Software

• QuickBooks Online
• Xero
• Microsoft Excel
• Google Sheets
• Online Banking Platforms

Compensation & Benefits

• Salary: 5 - 6 USD per hour