Accounts Payable Specialist

Overview

This role owns day-to-day Accounts Payable (AP) operations for the organization’s Philippine entity. Responsibilities include invoice review, vendor payments, credit card expense processing, and employee payments, along with support for key AP initiatives and projects with the AP Manager. The position requires adherence to company policies, internal controls, and Philippine regulatory requirements, along with a continuous improvement mindset and best-practice sharing.

Responsibilities

• Perform weekly processing of vendor and employee payments and ensure clearing of items in the accounting system
• Verify vendors’ bank account information and register/update details with bank platforms
• Send payment notifications to vendors and employees via mail merge
• Generate BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction
• Ensure Philippine AP transactions comply with BIR requirements, including correct application of expanded tax rates
• Provide supporting data for withholding tax filings to the outsourced tax provider
• Assist with monthly AP bank reconciliations
• Ensure billable transactions to clients are endorsed to the billing team
• Process credit card issuance and review expense liquidation
• Ensure accurate and timely month-end and year-end close processes for AP
• Monitor AP trackers for completeness and accuracy, as needed
• Conduct audits for credit card transactions, users, and other AP processes
• Analyze and prepare reports
• Reconcile accounts payable transactions and resolve vendor issues and concerns
• Assist the AP Manager with AP projects and initiatives; recommend improvements to increase efficiency and accuracy
• Assist with audits and provide documentation and support as necessary
• Collaborate with other departments on key initiatives that impact AP processes
• Provide backup coverage for Accounts Payable processes in the organization’s other operating countries
• Other tasks as assigned

Requirements

• 5+ years of accounting experience and/or AP experience
• Expertise in Accounts Payable processes (including accounting and banking systems)
• Strong attention to detail and accuracy
• Analytical and critical thinking skills
• Excellent communication skills when dealing with external and internal stakeholders
• Strong organizational and time management skills

Preferred Qualifications

• Experience with QuickBooks Online (QBO) and Tipalti preferred, but not required

Education

• Bachelor’s degree in accountancy or any Finance-related course

Skills & Tools

• Proficiency with Excel/Google Sheets formulas and functions
• Proficiency with Google Slides

Compensation & Benefits

• Equal Opportunity Employer

Location

• Philippines (Philippine entity/AP operations)