Overview
This role involves processing vendor requests, vendor invoices, and employee expense reimbursements under direct supervision. The specialist supports credit card program administration, including payment processing and reconciliation activities, provides administrative and accounting support, and serves as the main point of contact for vendors regarding payments and invoices. The position requires collaboration with team members and management to meet departmental metrics, goals, and objectives.
Responsibilities
- Review and process invoices into Workday accurately and timely; submit for managerial review.
- Maintain vendor records, update information promptly, and investigate changes.
- Maintain general knowledge of cost centers, spending categories, and budget authorities.
- Process incoming physical and electronic mail; distribute invoices to team members.
- Review and prepare reconciliations of vendor invoices and statements; investigate past due balances and discuss discrepancies with vendors.
- Assist management with account corrections as needed.
- Process and monitor credit card payments according to established policies and schedules.
- Review and reconcile credit card transactions ensuring documentation is complete, accurate, and policy-compliant.
- Assist with creating new vendors in the system and ensure accuracy of vendor tax documents.
- Participate in vendor outreach campaigns.
- Research invoices for contracts and purchase orders; collaborate with functional departments to obtain required documents for timely payment.
- Provide excellent customer service to vendors, facilities, and colleagues.
- Escalate issues to the Accounts Payable Manager and budget authorities when appropriate.
- Maintain a clear understanding of the accounts payable process and internal policies for disbursements and expenses.
- Perform other duties as assigned.
Requirements
Education & Experience
- Associate degree in Business Administration, Accounting, or related field; or 1-2 years of relevant experience in accounts payable and/or accounts receivable roles using Enterprise Resource Planning (ERP) software within a medium to large organization.
Competencies and Skills
- Ability to work effectively as part of a team toward common goals.
- Maintain job-related, social, organizational, and ethical norms.
- Accept personal accountability and support honesty and respect.
- Encourage new ideas and innovations.
- Adapt work approach to achieve goals; open to change and new information.
- Basic knowledge of accounting principles, practices, and processes related to accounts payable.
- Proficient in prioritizing work to meet deadlines and maintaining flexibility.
- Strong integrity, professionalism, good judgment, and problem-solving skills.
- Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, Outlook).
- Strong interpersonal and communication skills, including written communication.
- Ability to work independently and foster cooperation within diverse teams across a remote organization.
Travel
Location
Compensation & Benefits
- Hourly pay rate: $23.00
- Salary/pay rate commensurate with experience, qualifications, skills, and competencies.
- Minimum salary offered will comply with exemption thresholds based on state of residency.
- Comprehensive benefits package supporting employee well-being and family needs.
Equal Opportunity
The employer is committed to maintaining a high-quality workforce representative of the populations served and provides equal employment opportunities without discrimination in accordance with applicable federal, state, and local laws.