Accounts Payable Specialist II

Overview

This full-time position involves managing the accurate and timely processing of vendor invoices, employee expense reports, subcontractor payments, credit-card transactions, and related accounting activities. The role supports compliance with company policies, FAR/CAS requirements, and internal controls. It also assists with audits, tax reporting, account reconciliations, and month-end close activities. Collaboration with Finance, Human Resources, project staff, vendors, and subcontractors is essential to ensure financial accuracy and operational efficiency.

Responsibilities

• Review and process expense requests, reports, and vendor invoices accurately and promptly
• Ensure compliance of invoices, subcontractor documentation, and expense transactions with terms, FAR/CAS requirements, company policy, and client-specific regulations
• Verify accuracy of expense reports, including necessary receipts, and adherence to federal travel regulations and company policy
• Research, investigate, and resolve issues related to invoices, payments, vendors, and expense reports
• Obtain and verify proper approvals according to company policy
• Communicate with vendors and employees regarding invoice, payment, or expense report issues
• Maintain confidentiality of financial, employee, and company information
• Create, maintain, and validate vendor records, including collection and maintenance of W-9 documentation
• Prepare and process checks, ACH payments, and wire transfers
• Collaborate with Human Resources to verify payroll accuracy; review and process payroll and benefits-related invoices and payments
• Manage state unemployment and withholding tax accounts, including maintenance, rate verification, and dispute resolution
• Review and record bank transactions daily, including vendor and customer payments
• Review and record company credit-card transactions weekly
• Assist with month-end and year-end close activities related to accounts payable and accrued expenses
• Understand 1099 vendor requirements and assist with annual reporting, preparation, and reconciliations
• Maintain documentation and records in accordance with internal control standards and audit requirements
• Support annual audits and tax return preparation
• Participate in department-wide initiatives and provide ad-hoc reporting and project support as needed

Requirements

• High school diploma
• Three to five years of experience in accounts payable, accounting, or finance, with at least two years in a federal-government contracting environment
• Knowledge of GAAP, government-contract accounting, federal travel regulations, project accounting, and financial reporting
• Experience with project-based accounting systems
• Experience processing vendor invoices, employee expense reports, and payment transactions
• Experience performing account reconciliations and supporting month-end close activities
• Proficiency with Microsoft 365 applications (Word, PowerPoint, SharePoint, Teams); intermediate Excel skills including formulas, PivotTables, LOOKUPs, and data analysis
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong analytical, problem-solving, and critical-thinking skills
• Ability to work independently and collaboratively
• Effective oral and written communication skills
• Ability to handle confidential financial and employee information

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or business
• Experience with Unanet ERP, Deltek Costpoint, or similar accounting systems

Compensation & Benefits

• Salary range: $70,000 - $85,000

Location

• Remote position within the United States
• In-person collaboration is prioritized during key events such as the annual company meeting

Equal Opportunity

The employer is an equal-opportunity organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, veteran status, or any other protected category under applicable federal, state, and local laws.