Overview
An organization specializing in data consulting is seeking a full-time Accounts Payable Specialist to support accurate, timely, and well-organized financial operations. This role involves managing invoices and expenses, maintaining vendor and subcontractor records, and ensuring proper coding and documentation within accounts payable and project management systems. The position collaborates closely with vendors, subcontractors, project managers, billing, and accounts receivable teams to resolve questions, support payment processing, and maintain smooth financial workflows.
This role may offer in-office, remote, or hybrid work options depending on the candidate's location and organizational needs.
Responsibilities
- Manage the accounts payable mailbox, respond to vendor and internal inquiries, and review incoming invoices and expense reports.
- Enter invoices into the accounts payable approval system with accurate project coding.
- Coordinate with approvers to ensure timely invoice review and posting.
- Set up new vendors in the accounting system, including collecting and validating W-9 forms, ACH details, and banking information.
- Maintain and update vendor W-9 data to support accurate 1099 reporting.
- Identify and coordinate urgent payments with vendors and project managers for scheduled payment runs.
- Organize and maintain digital filing systems within accounting and document management platforms.
- Communicate effectively with subcontractors, vendors, project teams, billing, and accounts receivable.
- Support payment processing activities, including ACH research, wire transfers, and resolving vendor payment questions.
Requirements
- Associate's degree in accounting, finance, or a related field.
- Minimum of 1 year of experience in a similar accounts payable role.
- Strong computer skills, including advanced proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Experience with Deltek® VantagePoint accounting software is preferred.
- Excellent written and oral communication skills.
- Strong organizational abilities and attention to detail.
- Ability to work independently and collaboratively within a multidisciplinary team.
- Eagerness to learn and grow intellectually and professionally.
Compensation & Benefits
- Salary commensurate with experience and internal equity within the listed range.
- Company-subsidized medical, dental, and vision insurance for employees and their families.
- 401(k) plan with company match ranging from 1% to 4% of annual compensation.
- Company-paid life insurance and short- and long-term disability coverage.
- Paid sick leave (10 days), paid vacation (10 days), and paid holidays (9 days) annually.
- Potential for an annual discretionary bonus.
Location
This position may be based in-office, remote, or hybrid depending on the candidate's location and organizational requirements.