Accounts Payable Specialist

Overview

The organization is seeking a meticulous and reliable Accounts Payable Specialist to join its finance team. This role ensures smooth processing of vendor invoices and timely payments, supporting strong vendor relationships and operational efficiency. You will work closely with multiple departments, including Operations, Purchasing, Fleet, and Human Resources, while helping maintain accurate financial records and supporting month-end close activities.

Responsibilities

• Review, verify, and process vendor invoices for payment, ensuring accuracy and completeness
• Match invoices to purchase orders and supporting documentation to validate transactions
• Maintain and update vendor records, ensuring documentation complies with company policies
• Reconcile vendor statements regularly and resolve discrepancies promptly
• Communicate with vendors regarding payment status, invoice inquiries, and account issues
• Assist in month-end closing activities, including preparing reconciliations and accruals
• Support preparation of financial reports related to accounts payable and cash disbursements
• Collaborate with various departments to gather required information and resolve payment-related questions
• Identify opportunities to improve workflows and increase the accuracy and efficiency of accounts payable processes
• Ensure financial records and documentation are organized and stored securely in accordance with company policies
• Protect confidential financial data and exercise discretion in all dealings
• Assist with audits by providing required documentation and explanations as needed
• Perform additional administrative and accounting duties as assigned by management

Requirements

• High school diploma or equivalent
• Minimum of 1 year of experience in accounts payable, bookkeeping, or related accounting functions
• Exceptional attention to detail and strong organizational skills
• Proficiency in Microsoft Office applications, especially Excel
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience with high-volume invoice processing
• Knowledge of the waste, transportation, logistics, or service industries
• Experience using accounting software or ERP systems

Skills & Abilities

• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills, with the ability to build productive relationships with vendors and internal teams
• Ability to work independently and collaboratively in a team environment
• Adaptability to changing priorities and business needs
• Commitment to continuous professional development and process improvement
• High level of integrity and discretion when handling sensitive financial information

Compensation & Benefits

• Competitive health insurance plans
• Dental and vision coverage
• Paid time off
• Retirement savings options
• Training programs, mentorship opportunities, and performance recognition initiatives

Equal Opportunity

The employer is an equal opportunity employer and is committed to creating an inclusive workplace that values diversity and provides equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity, age, disability, or any other protected status.