Accounts Payable Specialist

Overview

The organization is seeking an Accounts Payable Specialist responsible for processing payments for goods and services purchased by the organization. This role also serves as an auditor, ensuring invoices are accurate and that appropriate accounting procedures are followed for purchasing and payment activities. The Accounts Payable Specialist will support Accounts Payable processes and assist with Concur and Travel bookings, including expense report submission, processing, and auditing. Support will also be provided to Concur Admin with administrative duties.

Responsibilities

• Process invoices and verify approval on all invoices and check requests
• Assist with year-end audit and 1099 reporting
• Assist with Concur expense processing and administrative duties (emails, user setup, reporting)
• Respond to customer inquiries (internal and external) in a timely manner via email, phone, and Sales Force tickets
• Support special projects as assigned

Qualifications

• High school diploma or equivalent
• 3+ years Accounts Payable experience
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to handle confidential information in a discreet, professional manner
• Ability to adapt to a constantly changing environment while focusing on current job responsibilities
• Detail oriented, professional, and reliable
• Able to meet deadlines
• Able to process a minimum of 100 invoices per day (500 per week)
• Process all invoices in the AP review queue prior to month-end close
• Strong work ethic
• Excellent customer service skills
• Excellent oral and written communication skills
• Strong organizational and time management skills
• Understanding of internal control elements
• Ability to be an effective team member and show initiative
• Proficient with MS Word and Excel spreadsheets
• Experience with NetSuite or QuickBooks preferred

Compensation & Benefits

Benefits are designed to support employees and their families at every stage of life, including:

• Health coverage: Medical, dental, and vision plans, fertility benefits, and supplemental insurance options
• Paid time off: Vacation, personal days, and paid holidays
• Financial & retirement planning: 401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs)
• Income protection: Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage
• Wellbeing support: Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection
• Professional development: Opportunities and resources to support career growth