Accounts Payable Specialist

Overview

The organization is seeking an Accounts Payable Specialist to process and reconcile vendor obligations with complete support, correct approvals, and traceable payment status.

This full-time role is 100% remote within the United States.

Responsibilities

• Reconcile vendor statements and investigate missing invoices, unapplied credits, duplicate entries, or amount discrepancies.
• Prepare factual payment-status follow-up while protecting vendor, banking, and financial information.
• Review vendor invoices for required details, supporting documents, duplicate risk, coding, and authorized approval.
• Match invoices with available purchase, service, booking, event, or receiving records and document unresolved differences.
• Enter approved payables accurately and maintain due dates, holds, credits, tax details, and payment-status notes.

Requirements

• Discretion and secure handling of vendor, banking, tax, and financial information.
• Strong accounts-payable, invoice-review, reconciliation, and spreadsheet skills.
• Attention to vendor details, approvals, coding, due dates, and duplicate-payment controls.
• Clear professional follow-up regarding missing support or account differences.
• Reliable internet access and ability to work with remote collaboration tools.
• Ability to use approved digital systems and manage records through email, phone, and shared documents.

Preferred Qualifications

• Billing and accounts payable experience
• Accounts receivable experience
• Invoice processing, reconciliation, and bookkeeping experience
• Spreadsheet management and reporting
• Data entry, documentation, and quality assurance
• Time management and record management
• Customer service and remote collaboration experience
• Confidentiality and payment tracking

Compensation & Benefits

• Base compensation: $45,000–$65,000 per year, depending on experience and qualifications.

Location

• 100% remote within the United States.

Employment Type & Level

• Full-time
• Associate level