Accounts Payable Specialist

Overview

This role involves owning and optimizing the end-to-end Accounts Payable (AP) function, with responsibility for accurate and timely coding and processing of bank, Zip (Procure to Pay), and Ramp transactions. The position is well-suited for a detail-oriented, process-driven professional who enjoys building systems, controls, and scalable AP operations in a startup environment.

Responsibilities

• Own full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely month-end close support
• Manage and maintain Zip transaction workflows, including PO matching, approval routing, and vendor invoice processing
• Oversee Ramp transaction review, coding accuracy, and policy compliance across employee spend
• Oversee the AP inbox daily, ensuring inquiries are addressed and AP issues are resolved in a timely manner
• Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross-functional teams to support an accurate and timely close
• Serve as the internal subject matter expert for Zip and Ramp, managing system configurations, workflows, and integrations
• Identify and implement process improvements to reduce manual effort, improve coding accuracy, and shorten close cycles
• Maintain AP process documentation, including SOPs and training materials
• Support internal and external audits by providing documentation and responding to AP-related inquiries
• Ensure vendor records, W-9s, and 1099 reporting are maintained in compliance with regulatory requirements

Requirements

• 6+ years of accounts payable experience, with at least 1–2 years in a lead or manager capacity
• Experience working in an early-stage or high-growth company
• Hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms)
• Strong understanding of GL coding, chart of accounts, and accrual-based accounting
• Proven ability to identify process gaps and drive improvements to completion
• High attention to detail with a controls-first mindset
• Experience with NetSuite, Sage Intacct or QuickBooks
• Experience supporting audits and preparing 1099s

Compensation & Benefits

• Compensation Range: $80K - $110K
• Final compensation is determined by job-related qualifications, education, experience, skills, knowledge, and geographic location.
• In addition to base salary, regular full-time roles are eligible for equity.
• Benefits are tailored to local market standards and statutory requirements in the employee’s country of employment, and may include health coverage, retirement or pension contributions, and paid time off. Specific benefit details will be shared during the interview process.

Location

Hybrid-remote environment across North America and Australia. Headquarters are in San Francisco. The role supports customers across the United States, Australia, and Canada.