Accounts Payable Specialist

Overview

This position is available for candidates in the Dayton, Ohio and South Florida, Florida areas only.

The Accounts Payable (AP) Specialist manages incoming bills, invoices, and payments for the organization. The role ensures financial obligations are verified, processed, and paid accurately and on time, while maintaining strong relationships with external vendors.

Responsibilities

• Invoice Processing: Review, verify, and enter vendor invoices into the accounting system.
• Approval Routing: Ensure invoices are routed to the correct approvers in Concur and follow up as required for timely approvals.
• Payment Execution: Prepare and schedule payments via check, ACH, wire transfers, or credit cards.
• Vendor Management: Set up new vendor profiles, obtain W-9 forms, respond to billing inquiries, and resolve payment discrepancies.
• Expense Reports: Review and audit employee travel and entertainment expense reports for compliance with company policy.
• Tax Compliance: Support year-end tax requirements, including collecting W-9 forms and processing 1099 statements.

Requirements

• Education: High school diploma or GED required; an Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.
• Experience: Typically requires 1–3 years of experience in accounts payable, general accounting, or a data-entry intensive clerical role.
• Software Proficiency: Hands-on experience with accounting software (NetSuite and Concur) and proficiency in Microsoft Excel (data entry, basic formulas).
• Attention to Detail: High accuracy in data entry and math skills to catch billing errors or duplicate invoices.
• Communication: Clear verbal and written communication skills for interacting with vendors and collaborating with internal departments.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with federal, state and local standards.
• Ability to lift and carry up to 30 lbs.
• May be exposed to prolonged sedentary hours of work and use of a computer.

Compensation & Benefits

• Salary ranges are determined by role, level, location, and alignment with market data.
• Individual pay is determined through interviews and an assessment of factors including job-related skills, relevant education and experience, abilities of the applicant, and equity with other team members.
• The salary range listed is subject to change at any time at the employer’s discretion and does not alter the at-will nature of the employment relationship.
• The organization offers a competitive and comprehensive benefits package, along with opportunities for growth.

Equal Opportunity

The employer is an equal opportunity employer and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.