Accounts Payable Specialist (Part-Time)

Overview

The organization is seeking a detail-oriented Accounts Payable Specialist to support a U.S.-based company in the consumer wellness and e-commerce industry.

This is a part-time, remote contractor role focused on day-to-day accounts payable operations, including invoice processing, vendor management, and AP communications.

The position works closely with the Corporate Controller and Assistant Controller, taking ownership of routine AP activities while ensuring accuracy, timely processing, and compliance with internal approval procedures.

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Requirements

• 3+ years of hands-on experience in Accounts Payable, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred; candidates with experience in other accounting or ERP platforms will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills, both written and verbal.
• Excellent attention to detail and organizational skills, with the ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Preferred Qualifications

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.

Compensation & Benefits

• Part-time, ongoing contract.

Location & Schedule

• Remote – Latin America.
• Schedule: Approximately 15–20 hours per week, with flexible working hours and availability during U.S. Eastern Time business hours.