Accounts Payable Specialist (Part-Time)

Overview

This is a part-time, remote contractor opportunity for an Accounts Payable Specialist supporting a U.S.-based company in the consumer wellness and e-commerce industry.

You will manage day-to-day accounts payable operations, including invoice processing, vendor management, and AP communications. The role collaborates closely with the Corporate Controller and Assistant Controller to ensure accurate, timely processing and adherence to internal approval procedures.

Location & Schedule

• Location: Remote – Latin America
• Schedule: Approximately 15–20 hours per week
• Availability: Flexible hours, with availability during U.S. Eastern Time business hours
• Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Requirements

• 3+ years of hands-on Accounts Payable experience, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred; other accounting/ERP platform experience will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills (written and verbal) for collaborating with a U.S.-based team and communicating with vendors.
• Excellent attention to detail and organization; ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Preferred Qualifications

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.

Compensation & Benefits

• Compensation details were not provided in the job description.

Additional Notes

• 100% remote: Work from anywhere in Latin America.
• Flexible part-time schedule within U.S. business hours (mornings or afternoons during U.S. Eastern Time).
• Opportunity to build a long-term working relationship with an established U.S.-based company.
• Focused AP operations role with ownership of day-to-day tasks; not expected to handle complex accounting or payment execution.