Accounts Payable Specialist (Part-Time)

Overview

This part-time, remote contractor role supports a U.S.-based company in the consumer wellness and e-commerce industry. The Accounts Payable Specialist will manage day-to-day accounts payable operations, working closely with the Corporate Controller and Assistant Controller to ensure accurate, timely invoice processing and adherence to internal approval procedures.

• Location: Remote – Latin America
• Schedule: Approximately 15–20 hours per week; flexible working hours with availability during U.S. Eastern Time business hours
• Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Requirements

• 3+ years of hands-on experience in Accounts Payable, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred; candidates with experience in other accounting or ERP platforms will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills (written and verbal) to collaborate with a U.S.-based team and communicate with vendors.
• Excellent attention to detail, strong organizational skills, and ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Preferred Qualifications

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.

Compensation & Benefits

• Compensation and benefits were not specified in the provided job description.