Accounts Payable Specialist

Overview

This role oversees the accounts payable function, ensuring accurate and timely processing of vendor invoices, payments, and expense reimbursements. You will work with teams across the organization to maintain compliance with company policies and applicable financial regulations while optimizing accounts payable processes for efficiency.

Responsibilities

• Process high-volume vendor invoices, including verification, coding, and obtaining necessary approvals.
• Lead preparation and execution of payment runs (e.g., checks, ACH, wire transfers) to ensure timely vendor payments.
• Reconcile vendor statements, resolve discrepancies, and maintain positive vendor relationships.
• Maintain the vendor master file, ensuring data accuracy and compliance with tax requirements (e.g., W-9s, 1099s).
• Review and monitor AP transactions to ensure adherence to internal controls, company policies, and regulatory standards.
• Support month-end and year-end close processes, including account reconciliations and accrual preparation.
• Prepare AP aging reports and other financial reports for management review.
• Identify opportunities for process improvements and assist in implementing AP automation or system enhancements.
• Collaborate with procurement, receiving, and other departments to resolve invoice and purchase order discrepancies.
• Provide documentation and support during internal and external audits.
• Serve as a point of escalation for complex AP issues and assist the Head of Finance and Accounting and Assistant Controller as needed.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 3+ years of accounts payable experience, with demonstrated expertise in AP processes and 3-way matching.
• Proficiency in ERP systems (e.g., NetSuite, MS Dynamics, QuickBooks) and AP software tools (e.g., Bill.com, Ramp).
• Strong skills in Microsoft Excel and other Office applications.
• Excellent attention to detail and accuracy in data entry and financial processing.
• Strong organizational and time-management skills, with the ability to prioritize tasks in a high-volume environment.
• Effective communication and interpersonal skills to train staff and collaborate with cross-functional teams.
• Knowledge of GAAP and basic tax regulations (e.g., 1099 reporting) preferred.
• Experience with process improvement or AP automation is a plus.

Preferred Qualifications

• Space industry or aerospace experience.

Compensation & Benefits

• Base salary range: $25 - $35 per hour, plus equity in the company.
• Salary will be based on several factors including, but not limited to: knowledge and skills, education, and experience level.
• Comprehensive benefits package including unlimited paid time off, medical/dental/vision coverage, life insurance, paid parental leave, and many other perks.

Export Compliance

As defined in the ITAR, “U.S. Persons” include U.S. citizens, lawful permanent residents (i.e., Green Card holders), and certain protected individuals (e.g., refugees/asylees, American Samoans). The person hired for this role will have access to information and items controlled by U.S. export control regulations, including the export control regulations outlined in the International Traffic in Arms Regulation (ITAR). The person hired for this role must therefore either be a “U.S. person” as defined by 22 C.F.R. 120.15 or otherwise eligible for a federally issued export control license.

Equal Opportunity

This employer is an Equal Opportunity Employer; employment is governed on the basis of merit, competence, and qualifications and will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.