Accounts Payable Specialist (Remote)

Overview

The organization is seeking a detail-oriented and reliable full-time Accounts Payable Specialist. This role reports to the Financial Controller and works closely with the FP&A team, budget owners, and vendors. Responsibilities include owning the day-to-day AP cycle—from invoice intake through payment and bank reconciliation—using an automated AP workflow and NetSuite.

Responsibilities

Invoice processing

• Manage the AP inbox and respond to vendor questions in a timely manner.
• Resolve past-due balances promptly and accurately.
• Review, code, and process vendor invoices in Rippling Spend (automated AP tool), ensuring correct approvals, GL coding, and supporting documentation.
• Maintain policies and administer Rippling Spend.
• Keep vendor master data accurate, including W-9s, banking details, and payment terms.

Payment runs

• Prepare bi-monthly payment runs by ACH, wire, and check based on due dates, terms, and available cash.
• Build payment proposals for approval and confirm payments are posted correctly in NetSuite.
• Follow controls to prevent duplicate or fraudulent payments, including verifying changes to vendor bank details.

Corporate credit cards

• Review and authorize corporate credit card charges and expense reports against company policy in Rippling Spend.
• Follow up on missing receipts, miscoded transactions, and policy exceptions.
• Administer credit card policies, including issuing cards and managing credit limits.
• Reconcile card statements to the general ledger every month.

Bank matching and cash

• Apply and match bank transactions in the NetSuite bank matching module every day.
• Investigate and clear unmatched or unusual items.
• Initiate and record fund transfers between company bank accounts to ensure adequate funding.
• Perform monthly bank reconciliations for all assigned US entity accounts, including operating, payroll, and affiliate payment accounts.

Month-end and compliance

• Support month-end close by maintaining Supplier accounts in NetSuite, performing aging report analysis, and completing account reconciliations.
• Identify opportunities to streamline reconciliations and close processes, and implement improvements with the US Controller’s approval.
• Maintain and update accounting procedures and documentation for assigned areas, including SOPs and the Company Travel and Expense Policy.
• Assist with 1099 preparation, audit requests, and sales and use tax review.
• Support system implementation and integration projects as needed.

Requirements

• 3+ years of full-cycle accounts payable experience.
• Associate's or bachelor's degree in accounting or finance, or equivalent experience.
• Experience working remotely within a distributed Accounting & Finance team.
• Hands-on experience with an automated AP or expense workflow such as SAP Concur, Coupa, Bill.com, or Tipalti.
• Working knowledge of NetSuite, including vendor bills, payment processing, and the bank matching module.
• Experience preparing payment runs by ACH, wire, and check, and moving funds between bank accounts.
• Experience reviewing and approving corporate card transactions against policy.
• Strong understanding of AP internal controls, 1099 reporting, and month-end close.
• Intermediate Excel skills, including XLOOKUP, pivot tables, and reconciliations.
• Strong attention to detail, clear written communication, and sound judgment with confidential financial information.
• Experience researching and resolving discrepancies.

Compensation & Benefits

• Equal Employment Opportunity employer. Discrimination and harassment are prohibited on any protected basis under applicable federal, state, and local laws.

Location

• Remote (remote within a distributed Accounting & Finance team).