Accounts Payable Specialist (Remote)

Overview

The organization is seeking an Accounts Payable professional to support accurate, timely vendor and subcontractor payments across multiple entities. This role manages the shared AP inbox, ensures invoices are correctly coded and processed toward payment, and maintains reliable records to support the broader accounting team.

Responsibilities

• Manage the shared AP inbox by logging incoming invoices and queuing them for payment within standard terms.
• Review, code, and process vendor and subcontractor invoices for payment.
• Reconcile vendor statements and resolve discrepancies promptly.
• Process weekly check runs and ACH payments.
• Maintain audit-ready accounts payable records and vendor files.
• Support month-end close by preparing AP aging reports and accrual schedules.
• Respond professionally to inquiries from vendors, departments, and the public.
• Perform other duties as assigned.

Requirements

• Sound judgment and follow-through on issues, including proactive discrepancy resolution with vendors, cardholders, or requesters.
• Strong organizational and time management skills to manage multiple deadlines independently.
• Clear, professional communication in writing and verbally.
• Ability to handle confidential information with integrity and discretion.
• Reliable availability and responsiveness during core business hours, with flexibility as needed for month-end close, time-sensitive payments, and other business needs.
• High school diploma or GED required.

Preferred Qualifications

• At least 2+ years of experience in accounts payable, accounting, bookkeeping, or a related office role; candidates with an accounting degree and less direct experience will be considered.
• Familiarity with QBO and Bill.com.
• Payables or banking experience.

Compensation & Benefits

• Annual base salary: $55,000–$60,000, depending on experience.
• 401(k)
• Health, dental, and vision insurance
• Paid time off
• Professional development support

Location

• United States
• Remote
• Full-time

Schedule

• Monday–Friday
• Core hours: 8:00 AM–5:00 PM CST, with flexibility based on business needs.