Accounts Payable Specialist (Temp Opportunity)

Overview

This temporary Accounts Payable Specialist role within a government contracting environment involves managing the full lifecycle of vendor payments while ensuring strict compliance with federal regulations, contract requirements, and internal controls.

Responsibilities

• Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with contract terms such as FAR and DFARS.
• Match invoices to purchase orders and receiving documentation (3-way match), verifying correct pricing, quantities, and funding allocations.
• Ensure all transactions comply with government contracting standards, including audit readiness (DCAA/DCMA), cost allowability, and proper segregation of direct versus indirect costs.
• Maintain documentation to support audits and financial reviews.
• Communicate with vendors to resolve discrepancies, respond to payment inquiries, and maintain accurate vendor records, including SAM.gov verification when applicable.
• Ensure timely payments in accordance with contract terms and Prompt Payment Act requirements.
• Prepare and execute payment runs (ACH, wire, check), ensuring approvals are in place and managing cash flow effectively.
• Track due dates to avoid late payments or penalties.
• Accurately code invoices to the general ledger, contracts, and cost centers.
• Reconcile accounts payable subledger to the general ledger, investigate variances, and assist with month-end and year-end close processes.
• Generate accounts payable aging reports, accruals, and other financial reports as needed.
• Support internal and external audits by providing documentation and explanations for transactions.
• Utilize ERP/accounting systems such as Business Central.
• Identify opportunities to improve efficiency, strengthen controls, and ensure compliance with government accounting standards.

Qualifications

Required:

• One to three years of experience in accounts payable processing.
• Minimum high school diploma.

Preferred:

• Bachelor’s degree in Business or a related field.
• Experience with Microsoft Dynamics NAV in a government contracting environment.

Equal Opportunity Statement

The employer is an Equal Opportunity/Affirmative Action organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class.