Overview
This role involves managing and processing vendor invoices, ensuring timely and accurate payments, and maintaining financial records within the finance department. The Accounts Payable Associate will verify transactions, resolve discrepancies, and ensure compliance with company policies. The position requires adaptability in a fast-paced environment while providing a steady and knowledgeable presence to stabilize processes, enhance efficiency, and drive continuous improvement.
Responsibilities
- Complete the end-to-end process of invoice handling, processing, and payments
- Respond to and resolve inquiries related to direct-spend invoices using Great Plains
- Process a high volume of invoices accurately and efficiently
- Maintain vendor records and respond to vendor inquiries
- Follow fraud prevention procedures when confirming banking details with suppliers
- Ensure compliance with internal SOX controls and company policies
- Manage P-Card transaction audits and inquiries, ensuring timely and accurate completion
- Audit Concur Travel & Expense (T&E) reports for accuracy, policy compliance, and proper documentation
- Identify and flag non-compliant or questionable expenses and follow up for resolution
- Manage banking-related activities including research and resolution of payment issues, returned payments, and bank inquiries
- Administer Positive Pay processes, including file uploads, exception review, and fraud prevention controls
- Assist leadership in identifying process efficiencies while maintaining quality controls and standards
- Participate in projects involving integrations or testing to improve payment and invoicing processes
- Take on additional responsibilities or assist in research of escalated situations as efficiencies are gained
Requirements
- 2-4 years of experience in Accounts Payable, Procurement, or advanced knowledge of B2B banking transactions
- Preferred knowledge of Oracle EBS or Oracle Cloud (Cloud preferred) AP Subledger
- Preferred knowledge of Great Plains ERP (not required)
- Preferred 2+ years of experience auditing P-Cards or corporate credit card transactions
- Proficiency in Microsoft Office, especially strong Excel skills
- Above average analytical thinking and communication skills
- Flexibility to respond to unanticipated situations
- Proven ability to build strong business relationships beyond the finance team
- Ability to manage multiple tasks with strict deadlines in a fast-paced environment
Compensation & Benefits
- Hourly rate: $27/hr
- Eligible for performance bonus and benefits (subject to eligibility requirements)
- Total compensation depends on factors including position type, location, education, experience, and certifications
- PTO accrual: 5.84 hours per bi-weekly pay period during the first year
- 80 hours of Paid Sick, Safe, and Caregiver Leave annually (full-time positions only)
Additional Information
- Employment verification, interviews, and screening for fraud or misrepresentation are part of the hiring process
- Applicants who falsify information will be disqualified
- This position does not sponsor or transfer employment work visas; applicants must be authorized to work in the United States without visa sponsorship now or in the future
Location
United States (must be authorized to work without visa sponsorship)