Overview
This role involves managing full-cycle Accounts Payable (AP) operations within a fast-growing, global technology organization focused on open source software development. The position requires ownership of AP processes, vendor management, expense administration, and month-end close activities. The ideal candidate is highly organized, self-directed, and experienced in handling high-volume, multi-currency transactions.
Responsibilities
Full-Cycle AP Operations
- Manage end-to-end invoice processing including intake, GL coding, PO matching, approval routing, and payment execution via ACH, wire, check, and international wire.
- Review and reconcile vendor statements monthly; resolve discrepancies, duplicate payments, and open credits promptly.
- Schedule and execute payment runs ensuring proper authorization, documentation, and recording in the general ledger.
- Prepare and file 1099 forms, maintain W-9 and TIN documentation, and respond to IRS notices as needed.
- Process invoices across multiple legal entities and currencies, applying correct intercompany treatments.
- Support prepaid schedule tracking and AP accrual entries during month-end close; ensure accurate reflection of obligations.
Vendor Management
- Onboard new vendors by collecting W-9s, banking information, and verifying payment details.
- Maintain and audit the vendor master list for accuracy and currency.
- Serve as primary contact for vendor payment inquiries; escalate disputes appropriately.
- Monitor and manage the AP inbox to ensure timely processing of invoices and correspondence.
Travel & Expense (T&E) and Expense Management
- Administer employee expense reimbursements, ensuring policy compliance and accurate coding.
- Manage the corporate card program including issuance, termination, spend monitoring, and monthly reconciliation.
- Identify and propose improvements to expense policies and processes.
- Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership.
Month-End Close
- Prepare and post AP accrual journal entries; capture all unprocessed invoices before close.
- Reconcile AP subledger to the general ledger monthly; resolve variances.
- Review aged payables and unapplied credits; resolve items before aging beyond 60 days.
- Support annual audits by preparing AP schedules, vendor reconciliations, and payment documentation.
Required Qualifications
- Minimum 3 years of full-cycle accounts payable experience; experience in a high-growth tech company preferred.
- Proven ability to manage high invoice volumes accurately and meet payment deadlines.
- Hands-on experience with AP automation platforms such as Bill.com, Tipalti, Airbase, or similar.
- Experience administering T&E or expense platforms like Navan, Concur, Expensify, including policy enforcement.
- Familiarity with modern cloud ERP systems such as Rillet, NetSuite, Sage Intacct, or equivalent.
- Strong skills in Excel and Google Sheets, including building reconciliations, pivot tables, and aging analyses.
- Working knowledge of 1099-NEC/MISC reporting, W-9 collection, TIN matching, and sales/use tax basics.
- Ability to enforce expense policies clearly and professionally.
- Effective communication skills across Finance, HR, Legal, and vendor stakeholders.
- High attention to detail and ownership mentality.
- Experience with procure-to-pay or spend management platforms such as Zip, Coupa, Airbase, or Ramp.
Preferred Qualifications
- Experience managing AP across multiple legal entities and currencies, including intercompany and FX coding.
- Prior involvement in financial statement audits, preparing AP schedules and documentation for auditors.
Compensation & Benefits
- Salary range: $100,000 - $150,000 annually, depending on experience and location.
- Eligibility to participate in the organization's equity plan.
U.S. Benefits
- Unlimited paid time off (PTO), 12 holidays plus 2 floating holidays.
- 100% coverage of medical, dental, and vision premiums.
- AD&D, long-term and short-term disability, and life insurance (standard and supplemental).
- 401(k) retirement plan.
- Additional perks including learning and development funds, lifestyle spending accounts, in-home office setup, professional memberships, work-from-home meals, internet stipend, and mental wellness app subscription.
International Benefits
- Paid time off and benefits vary by country, provided in partnership with a global employment platform.
- Perks include learning and career development funds, lifestyle spending accounts, in-home office setup, professional memberships, work-from-home meals, and mental wellness app access.
Location
This is a globally distributed role with occasional travel required for company events and team offsites.
Equal Opportunity
The employer is committed to diversity and inclusion and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other legally protected status. Reasonable accommodations are available upon request.
Additional Information
This role is not a direct employment opportunity with the platform facilitating the application process. The organization is not working with external recruitment agencies for this position.