Accounts Payable Supervisor

Overview

This role involves supervising Accounts Payable (AP) functions, ensuring accurate and timely processing of vendor invoices and payments. You will manage the end-to-end AP cycle, partner with procurement and operational teams to resolve invoice and purchase order discrepancies, and provide AP analysis to support cash flow forecasting and month-end/year-end close.

Responsibilities

Accounts Payable (AP)

• Oversee the accounts payable function to ensure timely and accurate processing of vendor invoices and payments.
• Manage the end-to-end accounts payable cycle, including invoice receipt, approval workflows, and payment processing.
• Partner with procurement and operations teams to verify and resolve discrepancies between purchase orders and invoices.
• Reconcile vendor statements and resolve outstanding issues with suppliers.
• Ensure compliance with company policies and internal controls regarding payment approvals.
• Assist with preparation of monthly AP reports, cash flow forecasts, and financial statements.

Cross-Functional Collaboration & Reporting

• Work with the finance team to support accurate and timely month-end and year-end close processes.
• Provide detailed AP analysis to senior management to inform cash flow forecasting and financial planning.
• Collaborate with internal departments, including sales and operations, to streamline processes and resolve operational issues.
• Assist with audits by providing required documentation and responding to auditor inquiries.
• Implement and maintain efficient AP processes and workflows in alignment with internal controls and best practices.

Team Leadership

• Supervise and mentor a small team of AP clerks or associates, providing guidance and ensuring performance standards are met.
• Foster a collaborative, high-performance team environment.
• Provide training and support to team members as needed to encourage development and growth.

Requirements

• Five or more years of progressive accounts payable or related accounting experience.
• At least one year of experience providing team leadership, work direction, training, or supervision.
• Experience working with purchase orders, three-way matching, vendor reconciliation, and payment processing.
• Working knowledge of general accounting principles and internal controls.
• Experience using an ERP or accounting system.
• Intermediate Microsoft Excel skills, including pivot tables, lookups, filtering, and data reconciliation.
• Strong organizational skills and the ability to manage competing deadlines.
• Demonstrated attention to detail and problem-solving ability.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, finance, business, or a related field.
• AP experience within a manufacturing, industrial, distribution, or inventory-based organization.
• Prior experience supervising or leading an Accounts Payable team.
• Experience with automated invoice workflows, electronic payments, and ERP-based purchasing systems.
• Experience supporting month-end close and financial audits.

Compensation & Benefits

Benefits include:

• Health & Wellness: Medical, dental, and vision insurance plans with company contributions
• Financial Security: 401(k) retirement plan with company match, life and disability insurance
• Time Off: Paid time off (PTO), holidays, and flexible scheduling options
• Professional Growth: Career development programs, training opportunities, and tuition reimbursement
• Employee Support: Employee Assistance Program (EAP), wellness resources, and global mobility support
• Ownership Culture: Participation in an Ownership Program

Location

Not specified in the provided job description.