Accounts Receivable Coordinator

Overview

This Accounts Receivable (A/R) Coordinator supports accurate recording and collection of restaurant payments by managing day-to-day accounts receivable activities, monitoring account balances, and ensuring timely resolution of outstanding items. The role includes account reconciliations, investigating and resolving discrepancies, following up on past-due balances, and partnering with restaurant operators, vendors, and internal departments to ensure compliance with established accounting policies and procedures.

Additional responsibilities include supporting financial reporting, audit activities, process improvements, and other departmental initiatives as needed.

Responsibilities

Payment Support

• Accurately record all A/R transactions and partner with restaurant management to ensure payments are received in a timely manner.
• Provide guidance and support to restaurants and external partners with processing, reviewing, and reconciling A/R transactions.
• Accurately invoice hotel and casino partners for A/R related billing, including room charges and comps.
• Identify, research, and resolve discrepancies or past-due items promptly.

Reconciliation & Reporting

• Prepare, review, and maintain A/R account reconciliations with consistency and accuracy.
• Reconcile hotel and casino A/R and coordinate with restaurant managers and hotel/casino partners to ensure billing is correct and received in a timely manner.
• Reconcile and enter invoices for 1st party delivery partners to ensure invoices are accurate.
• Manage the restaurant aging report and identify trends or issues requiring escalation.
• Reconcile depository/lockbox accounts and ensure payments are applied to the correct accounts and locations.

Collaboration & Communication

• Partner with internal departments, restaurant teams, and external vendors to resolve payment-related issues and ensure adherence to established practices.
• Provide clear, professional communication and guidance to stakeholders at all levels.

Controls & Audit Support

• Maintain strong internal controls over systems, processes, and financial reporting.
• Support internal and external audit requests by providing timely, accurate information.

Operational Support

• Participate in special projects, process improvements, and department initiatives led by management.
• Support team cross-training efforts and provide backup coverage as needed.

Required Experience & Technical Skills

• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with large data sets and high-volume transactions.
• Familiarity with Oracle Financials and Discoverer (preferred but not required).

Education

• High school diploma or equivalent required.
• Undergraduate degree in Accounting, Finance, or Business preferred.

Preferred Qualifications

• Degree in Accounting, Finance, or Business strongly preferred.
• 3–4 years of accounting experience or equivalent education/experience.
• Demonstrated understanding of accounting processes, procedures, and best practices.

Other Key Qualifications

• Strong attention to detail, accuracy, and follow-through.
• Ability to work in a fast-paced environment and meet deadlines with minimal supervision.
• Excellent verbal and written communication skills.
• Effective problem-solving skills and ability to analyze financial data.
• Collaborative mindset and ability to build strong working relationships.

Location

• Location not specified in the provided job description.