Accounts Receivable Specialist

Overview

Remote (U.S.) • Full-time • Finance

The organization provides software used by distributors and manufacturers to move an order from sales through the warehouse and invoice. This role is responsible for accounts receivable operations, including issuing invoices tied to milestones or monthly periods and managing incoming payments.

Responsibilities

• Generate monthly and milestone invoices, including the PO numbers and contract references each client requires
• Apply and match ACH, wire, and check payments to open invoices
• Send reminders (emails and calls) for overdue balances and document account notes
• Investigate payment-to-invoice mismatches before applying funds
• Produce a weekly aging report for the finance manager
• Perform month-end reconciliation of receivables against the bank

Requirements

• At least a year of experience in accounts receivable, billing, or collections
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system
• Strong Excel skills, including lookups, filters, and pivot tables
• Ability to work in a quiet environment and maintain reliable internet access

Preferred Qualifications

• Billing experience for a software or services company
• Experience with Bill.com or a similar invoicing tool

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents
• 401(k) with an employer match
• Paid vacation, sick leave, and U.S. public holidays
• Yearly budget for courses, books, and certifications
• Laptop, monitor, and home office equipment

Location & Hours

• Remote (U.S.)
• Hours fall within U.S. business hours, agreed with you.

Equal Opportunity

Equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.