Accounts Receivable Specialist

Overview

This role is remote (U.S.) and full-time, supporting accounts receivable and invoicing operations. The position focuses on issuing monthly and milestone invoices, applying incoming payments, and following up on overdue balances to ensure receivables are accurate and reconciled.

Responsibilities

• Prepare and issue monthly and milestone invoices, including required PO numbers and contract references requested by each client
• Apply and reconcile payments, including ACH, wire, and check payments, matched to open invoices
• Send reminder emails and make calls for overdue balances, documenting notes on each account
• Investigate payment-to-invoice mismatches to determine the reason before applying payments
• Produce a weekly aging report for the finance manager
• Complete month-end reconciliation of receivables against the bank

Requirements

• At least a year of experience in accounts receivable, billing, or collections
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system
• Proficiency with Excel, including lookups, filters, and pivot tables
• Ability to work in a quiet place with a reliable internet connection

Preferred Qualifications

• Experience with billing for a software or services company
• Experience with Bill.com or a similar invoicing tool

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents
• 401(k) with an employer match
• Paid vacation, sick leave, and U.S. public holidays
• Yearly budget for courses, books, and certifications
• Laptop, monitor, and home office equipment

Location & Schedule

• Remote (U.S.)
• Full-time
• Hours are within U.S. business hours, agreed with you.