Accounts Receivable Specialist

Overview

A government contracting organization is seeking a highly motivated and detail-oriented Accounts Receivable Specialist to join their Accounting team. This role involves managing the end-to-end billing and invoicing process for a portfolio of government contracts, requiring strong experience with government contract billing, understanding of contract types and billing requirements, and the ability to collaborate across finance and operations teams.

Responsibilities

• Manage the full billing lifecycle including project setup, invoice preparation, review, approval, submission, and collection follow-up.
• Prepare, reconcile, and distribute monthly invoices accurately and on time.
• Generate invoices for Firm Fixed Price (FFP), Time & Materials (T&M), Cost Plus, and other government contract types.
• Review contract terms and funding documents to ensure billing compliance and proper invoicing.
• Ensure all Other Direct Costs (ODCs) are properly billed and reconciled to supporting expenses.
• Review and monitor unbilled balances to align revenue recognition and billing activity.
• Collaborate with Program Managers, Contracts, and Operations teams to resolve billing issues and ensure appropriate cost charging.
• Research, analyze, and resolve billing discrepancies, customer inquiries, and documentation issues.
• Submit invoices through government and customer billing portals, including systems such as WAWF and IPP.
• Monitor accounts receivable aging and proactively follow up with customers to ensure timely collections and cash receipts.
• Assist with month-end close activities, reconciliations, audits, and reporting requirements.

Requirements

• Minimum 3 years of Accounts Receivable and/or Government Contract Billing experience.
• Experience with Deltek Costpoint.
• Experience billing government contracts including FFP, T&M, and Cost Plus contract types.
• Working knowledge of government billing requirements and invoicing systems such as WAWF and IPP.
• Understanding of accounting principles, revenue recognition, and contract billing compliance.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, written, and verbal communication skills.
• Ability to work independently, exercise sound judgment, and escalate issues when appropriate.
• High level of professionalism and discretion when handling confidential information.
• Advanced proficiency in Microsoft Excel.

Preferred Qualifications

• Experience reviewing contract documents, modifications, and project setup requirements.
• Experience supporting DCAA-compliant government contracting environments.
• Familiarity with project accounting and contract funding management.

Compensation & Benefits

• Compensation is individualized based on skills, experience, education, certifications, and other factors.
• Benefits include Health, Dental, and Vision insurance; 401(k) match; Paid Time Off; Short-Term Disability, Long-Term Disability, and Life Insurance; Referral Bonuses; professional development reimbursement; and parental leave.

Location

This position supports government contracts and requires familiarity with government billing systems and compliance standards. Specific location details are not provided.