AI-enabled Accountant

Overview

This is a full-time, remote position from Latin America.

The organization is seeking a hands-on Accountant to own the accounting function end to end, using AI and automation to make processes faster, more accurate, and more efficient than traditional workflows.

The role includes day-to-day bookkeeping, leading the monthly close, preparing financial statements, and serving as the primary point of contact for external auditors. You will also take on controller-level responsibilities, including cash flow management, vendor payments, and supporting accounts receivable collections.

You will primarily work through an internally developed accounting application (used to support month-end close automation) and Claude.

Responsibilities

Accounting & Month-End Close

• Own and execute the monthly close process from start to finish using the organization’s internally developed application.
• Manage day-to-day bookkeeping in QuickBooks Online, including:
  • Bank and credit card reconciliations
  • Chart of accounts maintenance
  • Applying deposits to invoices
• Upload and review monthly source files, including Carta reports, benefits carrier invoices, and payroll allocations.
• Review and approve proposed journal entries to ensure accuracy before posting them to QuickBooks Online.
• Maintain supporting documentation and ensure all balance sheet accounts are reconciled and supported by accurate schedules.

Financial Reporting & Audit

• Prepare and issue monthly financial statements, including:
  • P&L
  • Balance sheet
  • Cash flow statement
• Provide concise monthly variance and flux analysis commentary.
• Support the preparation of quarterly investor reporting.
• Lead the external audit process as the primary point of contact for auditors.
• Prepare audit PBC (Prepared by Client) schedules, supporting documentation, and respond to auditor inquiries.
• Identify opportunities to leverage AI and automation to streamline audit preparation and reduce adjustments.

Controller & Financial Operations

• Monitor daily cash balances and maintain a rolling cash flow forecast.
• Proactively communicate potential cash shortfalls and liquidity concerns to the COO.
• Manage the vendor payment cycle, including:
  • Bill approvals
  • Payment scheduling through Bill.com
  • Ensuring timely payments within cash constraints
• Complete vendor onboarding requirements, including:
  • W-9s
  • Banking information
  • Insurance certificates
  • Supplier questionnaires
• Support accounts receivable collections through aging reviews, payment reminders, and coordination with account management teams.

Specialized Accounting Operations

• Manage invoice factoring activities, including submissions, payment and reserve reports, fee accruals, and clearing entries.
• Use the internal accounting application to process and reconcile factoring-related transactions.
• Maintain accurate supporting schedules for prepaids, prepaid commissions, accruals, notes payable (including SBA EIDL and shareholder loans), stock-based compensation, and other balance sheet accounts.

AI & Process Automation

• Use Claude as a primary working environment to improve and automate accounting workflows.
• Own, maintain, and continuously improve existing Claude skills covering close procedures, balance sheet schedules, and factoring processes.
• Develop new reusable Claude skills and workflows when repetitive manual tasks can be automated.
• Maintain a prioritized list of manual processes, evaluating automation opportunities based on time savings, risk reduction, and operational impact.
• Partner with internal developers by translating accounting requirements into clear specifications, defining expected outcomes, and validating implemented solutions.
• Keep accounting procedures and documentation up to date as processes evolve.

Tools & Technologies

• Claude (Skills, Projects, and Connectors)
• QuickBooks Online
• Google Sheets
• Bill.com
• Carta
• BigQuery (read-only)
• Slack
• Asana

Requirements

Must-Haves

• 4+ years of hands-on accounting experience, including ownership of the full monthly close process.
• Strong knowledge of US GAAP, including accruals, prepaids, revenue recognition, stock-based compensation, and notes payable.
• Experience preparing monthly financial statements and supporting external audits.
• Daily, practical experience using Claude or a comparable AI tool for accounting or financial workflows, with examples of how you’ve applied it.
• Experience creating at least one reusable Claude skill, project instruction set, or structured prompt workflow that others can follow.
• Advanced proficiency in QuickBooks Online and spreadsheets.
• Strong analytical and problem-solving skills, with a highly detail-oriented and skeptical approach to validating AI-generated outputs.
• Ability to explain and substantiate financial figures and identify discrepancies before they become reporting issues.
• Strong written communication skills and the ability to document accounting procedures clearly.

Nice-to-Haves

• CPA certification or currently pursuing CPA licensure.
• Experience with invoice factoring or other receivables financing arrangements.
• Experience in ad-tech, media, or marketplace revenue accounting.
• Basic SQL knowledge and experience querying financial data in BigQuery.
• Familiarity with Claude Code, MCP connectors, or no-code automation platforms such as Make or Zapier.
• Previous experience as the first or sole accountant at a startup.

Compensation & Benefits

• Not specified.

Location

• Remote from Latin America.