Analyst, Financial Operations (AP)

Overview

This role involves supporting accurate, timely, and compliant financial operations activities across Accounts Payable, Accounts Receivable, billing, cash application, payment tracking, reconciliations, reporting, and operational accounting support. The Analyst, Financial Operations, will focus on day-to-day transaction execution including preparing and reviewing vendor bills, customer invoices, sponsor billing support, payment records, sales orders, project records, account documentation, and variance research.

The position requires close collaboration with Finance, Accounting, Clinical Operations, Project Management, Procurement, Delivery, Vendors, Customers, and other cross-functional stakeholders to ensure financial activity is properly documented, accurately reflected in company systems, and aligned to business requirements.

Responsibilities

• Perform day-to-day Accounts Payable (AP), Accounts Receivable (AR), billing, cash application, vendor bill preparation, invoice processing, payment support, and collections follow-up.
• Support reconciliations, month-end close activities, reporting updates, account research, accrual support, invoice status tracking, and customer/vendor account documentation.
• Respond to routine internal and external inquiries, research discrepancies, follow up on missing information, and escalate issues appropriately.
• Assist with process improvements, team backup coverage, training support, system testing, special projects, and other duties aligned with the Analyst level.

Requirements

• Understanding of core AP and AR processes including vendor bills, customer invoices, billing support, payment tracking, cash application, account reconciliations, and aging review.
• Ability to prepare, review, and support vendor bills, customer invoices, sponsor billing, payment records, and related financial documentation ensuring accuracy and alignment with contracts, purchase orders, approvals, milestones, or other business requirements.
• Experience supporting reconciliations, account research, invoice aging reviews, variance analysis, accrual support, and month-end close activities.
• Proficiency using ERP, billing, procurement, workflow, or financial systems to enter, maintain, review, and research financial transactions and records.
• Strong attention to detail and accuracy in data entry, invoice review, coding, reconciliations, and documentation.
• Ability to research basic transactions, billing, payment, vendor, customer, or account discrepancies and escalate complex issues with appropriate context.
• Effective communication skills to collaborate with internal and external stakeholders.
• Commitment to handling sensitive financial and sponsor data with discretion and professionalism.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related discipline preferred.
• 0-3 years of relevant experience in accounting, finance operations, AP, AR, billing, cash application, procurement, accounting support, or related business functions.
• Experience with ERP systems such as NetSuite, SAP, Oracle, billing systems, procurement platforms, workflow tools, Microsoft Excel, Google Sheets, or financial reporting tools.
• Experience in clinical research, healthcare, pharmaceutical, life sciences, or professional services industries is a plus but not required.

Compensation & Benefits

• Salary range: $50,000 - $70,000 USD per year for full-time employees.
• Paid Time Off (PTO) and company-paid holidays.
• 100% employer-paid medical, dental, and vision insurance plan options.
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA) with bi-weekly employer HSA contributions.
• Company-paid Short-Term Disability and Long-Term Disability insurance.
• 401(k) retirement plan with company match.

Location

• This is a remote position within the United States.
• 100% of work is performed in a remote office environment.
• Travel requirements are less than 10%, with occasional planned travel.

Additional Information

• Physical demands include the ability to use keyboards and other computer equipment.
• The employer complies with applicable laws regarding employment practices and drug testing.
• The employer is an equal opportunity employer and maintains an inclusive culture valuing diversity.
• Work visa sponsorship is not available for this position.