AP Clerk

Overview

The Accounts Payable Clerk is responsible for administering accounts payable processes, including vendor invoice processing, account reconciliations, payment administration, vendor account maintenance, and financial recordkeeping. This role provides financial and administrative support to ensure accurate, timely, and efficient accounts payable operations while supporting project accounting activities and maintaining compliance with company policies, contractual requirements, and internal controls.

Responsibilities

• Process vendor invoices accurately and timely through OnBase and accounting systems
• Review invoices for proper coding, supporting documentation, contract compliance, and required approvals
• Monitor invoice workflow and follow up with project personnel to ensure timely processing and approval
• Run all required processes within OnBase and post transactions to the accounting system
• Process weekly check runs, ACH payments, and other approved disbursements
• Reconcile vendor statements and research discrepancies to ensure account accuracy
• Investigate and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Maintain vendor records, including W-9 forms, tax documentation, and supporting account information
• Assist with vendor onboarding and ensure all required documentation is received and maintained
• Track outstanding invoices, credits, and aged payables to support accurate financial reporting
• Generate and distribute weekly, monthly, and ad hoc accounts payable reports
• Assist with month-end and year-end closing activities, including account reconciliations
• Maintain organized electronic and physical files in accordance with company record retention policies
• Respond to inquiries from vendors and internal departments regarding invoice status and payment activity
• Support internal and external audits by providing required documentation and account information
• Perform general administrative and accounting support duties as assigned

Requirements

• Associate degree in Accounting, Business Administration, Finance, or a related field and/or relevant work experience required
• Minimum of five (5) years of Accounts Payable, bookkeeping, accounting, or related financial experience required
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word, required
• Experience with vendor statement reconciliations, invoice processing, payment administration, and account maintenance required
• Knowledge of accounting principles, financial reporting, account reconciliations, and internal controls preferred
• Travel may be required for training, meetings, and other project-related business activities

Skills & Abilities

• Strong understanding of accounts payable procedures and financial recordkeeping
• Ability to reconcile vendor accounts and analyze financial data for accuracy and completeness
• Excellent attention to detail and commitment to accuracy
• Strong verbal and written communication skills
• Effective organizational and time management skills with the ability to manage multiple priorities and deadlines
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to work independently and collaboratively within a team environment
• Customer service-oriented approach when interacting with vendors and internal stakeholders
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Adobe Acrobat
• Experience working in a paperless environment and with electronic document management systems
• Familiarity with accounting software, ERP systems, and invoice workflow platforms preferred

Compensation & Benefits

• $25–$35/hr

Location

Not specified