AP Specialist

Overview

This full-time Accounts Payable (AP) Specialist role supports operational accounting needs in a government contracting environment. Working closely with the Accounting Manager/Controller, the position helps ensure accurate, compliant, and timely financial processing.

Responsibilities

• Manage the full-cycle Accounts Payable process
• Review invoices for accuracy, obtain approvals, enter transactions, and disburse payments
• Ensure weekly check runs and timely processing of vendor payments
• Prepare and process ACH files for approval
• Review and process subcontractor and vendor invoices
• Set up and maintain employees in ADP Workforce Now
• Record and reconcile credit card transactions
• Ensure accounting records are accurate and audit-ready for internal and external compliance
• Analyze expenditure trends and prepare reports as needed
• Allocate costs in accordance with accounting policies; identify and report discrepancies
• Set up projects and new hires in Unanet
• Support payroll processing, including approving timesheets, posting labor in Unanet, and importing data into ADP

Minimum Qualifications

• Working knowledge of A/P, A/R, reconciliations, General Ledger, month-end close, billing, and payroll processes
• 1–2 years of experience in an accounting or accounts payable role
• Comprehensive understanding of GAAP and strong familiarity with FAR
• Experience working with government contracts and/or government clients
• Strong proficiency in Microsoft Office, especially Excel
• Excellent written and verbal communication skills
• High attention to detail with strong organizational skills
• Ability to manage sensitive financial data with discretion

Preferred Qualifications

• Experience with Unanet and/or ADP
• Bachelor’s degree in Accounting or related field

Compensation & Benefits

• $48k–$58k per year

Location

• Remote, but must be local to Fairfax, VA