AP Specialist

Overview

The organization is seeking a detail-oriented Accounts Payable Specialist to join the Finance team. This role supports accurate and efficient accounts payable processes by partnering with internal departments, working with vendors, maintaining clean financial records, and contributing to month-end close activities. The position reports to the AP BEX Supervisor and collaborates with Finance, Procurement, Operations, and other cross-functional teams.

Responsibilities

• Process vendor invoices accurately and efficiently using Bill.com
• Manage vendor accounts and maintain positive vendor relationships
• Reconcile vendor statements and resolve invoice discrepancies
• Process credit memos and monitor outstanding balances
• Review, reconcile, and process corporate credit card transactions
• Prepare and reconcile general ledger accounts related to Accounts Payable
• Support month-end close activities, including journal entries and account reconciliations
• Ensure compliance with company policies and internal accounting controls
• Partner with internal departments to resolve invoice and payment inquiries
• Identify opportunities to improve AP processes, increase efficiency, and enhance accuracy
• Assist with special projects and other accounting responsibilities as assigned

Requirements

• Basic understanding of principles of finance, bookkeeping, and accounting
• Knowledge of Microsoft Office
• Professional demeanor when dealing with vendors and internal teams
• Ability to adapt to changes and work in a fast-paced environment
• Flexibility in departmental roles and duties
• Strong organization and prioritization skills with exceptional attention to detail
• Problem-solving skills
• Strong interpersonal skills; ability to work collaboratively in a team environment
• Excellent oral and written communication skills

Education & Preferred Experience

• High School Diploma or equivalent required
• 1–2 years accounts payable experience preferred
• Accurate data entry and ten-key skills
• Strong general math skills
• Experience with Microsoft Dynamics NAV is a plus
• Experience with Microsoft Excel