AR Clerk

Overview

Employment Type: Part-Time
Location: Mclean, VA
Department: Finance

The organization is seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to support billing and collections processes. This role prepares and issues invoices, tracks customer payments, reconciles accounts, manages outstanding receivables, and supports AR forecasting and cash flow visibility.

Responsibilities

• Prepare and issue customer invoices accurately and on schedule, ensuring billing aligns with contracts, pricing, and agreed-upon terms.
• Monitor customer accounts and proactively follow up on outstanding balances to support timely collections.
• Post and reconcile incoming payments, maintaining clean and accurate customer account records.
• Investigate and resolve invoice discrepancies, billing issues, credit memos, and payment-related queries in a timely manner.
• Maintain organized, accurate, and audit-ready records of Accounts Receivable transactions and supporting documentation.
• Prepare and maintain AR aging reports and provide regular updates on outstanding balances, overdue accounts, and collection status.
• Monitor customer payment trends and identify potential collection risks or accounts requiring additional attention.
• Assist with cash flow forecasting by providing accurate and timely information on expected customer collections.
• Support the preparation of AR forecasts and annual budgets, including projected billings, collections, and outstanding receivables.
• Compare actual collections and AR performance against forecasts and budgets, and investigate significant variances.
• Support month-end and year-end close activities related to Accounts Receivable, including reconciliations and reporting.
• Assist with the preparation of AR-related schedules, reports, and documentation required for audits.
• Partner with Sales and Customer Success to ensure billing accuracy, timely invoicing, and smooth collections.
• Work with internal teams to resolve customer account issues and ensure billing and collection processes are followed consistently.
• Maintain customer account information and ensure billing details, payment terms, and supporting documentation are kept up to date.
• Identify opportunities to improve AR processes, strengthen collection procedures, and improve overall cash flow.
• Support other finance and accounting activities as needed.

Requirements

• At least 4 years+ experience in accounts receivable, billing, collections, or a comparable finance role.
• Hands-on experience with QuickBooks (required).
• Strong understanding of accounts receivable processes, including invoicing, cash application, collections, reconciliations, and AR aging.
• Experience preparing or supporting AR forecasts, cash collection forecasts, and budgets.
• Sharp attention to detail with strong analytical and problem-solving skills.
• Ability to identify discrepancies, investigate issues, and follow through to resolution.
• Excellent written and verbal communication skills, with a customer-service mindset and confidence communicating with customers and internal stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines independently in a fast-paced environment.
• Self-starter who takes initiative, identifies issues proactively, and looks for ways to improve processes.
• Ability to work collaboratively with Sales, Customer Success, and Finance teams to ensure accurate billing and timely collections.
• Flexibility to accommodate meetings and collaboration with teams across different regions and time zones when needed.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with financial reporting, month-end close, and audit support.
• Experience in SaaS, ad tech, or digital advertising.

Compensation & Benefits

• Extremely competitive compensation.
• Monthly internet reimbursement.
• Casual, remote work environment.
• Hybrid, flexible hours.
• Opportunity for advancement.
• Fun annual team events.

Location

Mclean, VA