AR/AP Specialist

Overview

This role is responsible for accounts receivable (AR) and accounts payable (AP) functions end to end, with a particular focus on the Permitting division. The position serves as the primary owner of AR collections for contractor clients—ensuring invoicing accuracy, maintaining current aging, and supporting cash collection on schedule—while also managing timely, accurate payables.

Responsibilities

• Own end-to-end AR and AP processes, including invoicing, collections, and vendor disbursements.
• Serve as primary owner of AR collections for the Permitting division, partnering directly with contractor clients to resolve payment issues and keep balances current.
• Monitor AR aging reports and proactively follow up on overdue contractor accounts.
• Review, approve, and process vendor invoices to ensure accurate and timely AP disbursements.
• Reconcile Permitting AR and Permitting AP subledgers to the general ledger on a monthly basis.
• Partner with Permitting division leadership to align billing practices and payment terms with contractor engagements.
• Establish and enforce credit and collections policies for contractor clients, including escalation paths for past-due accounts.
• Identify and implement process improvements and automation to streamline AR/AP workflows as the organization scales.
• Maintain accurate, up-to-date customer and vendor records within accounting systems.
• Partner with Compliance and Finance/Accounting leadership on collections escalations or payment disputes as needed.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of experience managing AR/AP functions, ideally within construction, permitting, or professional services.
• Proven track record of successfully managing collections with commercial or contractor clients.
• Strong understanding of GAAP, invoicing practices, and account reconciliation.
• Experience with accounting/ERP systems (e.g., QuickBooks, NetSuite, Sage Intacct or similar).
• Excellent negotiation and relationship-management skills, with the ability to conduct direct, firm, professional collections conversations.
• Highly organized and detail-oriented; able to manage multiple accounts and deadlines simultaneously.
• Strong analytical skills and Excel proficiency.
• Comfortable working cross-functionally with Permitting, Compliance, and executive leadership.
• Self-starter who works well independently and can bring structure to a growing finance function.

Preferred Qualifications

• Experience in roles supporting or coordinating collections and reconciliation across subledgers and the general ledger.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote (as sourced from a job board).

Travel

• May require up to 5% travel.

Supervisory Responsibilities

• This position does not have any direct reports at this time, but may oversee AR/AP support staff as the Permitting division and finance team grow.

Equal Opportunity

• Equal Opportunity Employer. Values diversity and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other legally protected status.