AVP of Fund Administration

Overview

This role involves serving as a Senior Fund Administrator supporting the day-to-day administration of a Trust sponsored by the organization or an external Trust sponsored by clients and partners. The position is a senior role that includes guiding and supporting a team of administrators with varied experience levels.

The work requires strong prioritization skills in a constantly evolving workload, and high proficiency in Excel and other financial applications. You will also collaborate cross-functionally with service providers and clients across the ETF ecosystem, as well as internal stakeholders.

Responsibilities

• Provide guidance, training, and development for staff administrators
• Assist in managing daily fund accounting oversight, including NAV review
• Coordinate with third-party service providers (as applicable: administrators, fund accountants, custodians, auditors, and legal counsel) to support fund operations
• Coordinate fund audits with independent auditors and service providers (a current or past public accounting background in fund audits is highly desirable)
• Review financial statements, board reports, and regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX, and N-CSR, whether prepared internally or by external service providers
• Prepare and/or review fund expenses and accruals, including fee waivers and other related fund expenses
• Assist with and/or review new fund launches, including operational setup, vendor onboarding, and documentation review
• Collaborate with internal teams across compliance, legal, trading, capital markets, fund governance, and client success
• Contribute to continuous improvement of operational processes and controls
• Assist with regulatory exams, internal audits, and due diligence reviews

Requirements

• Five to seven years of related work experience
• Bachelor’s degree in Accounting, Finance, or related field preferred (MBA is desirable)
• Strong attention to detail and organizational skills with the ability to shift priorities quickly and effectively
• Proficiency in Excel, including formulas, pivot tables, and data analysis
• Ability to work under tight deadlines in a high-volume environment
• Strong communication and interpersonal skills to interact with internal and external stakeholders
• Experience in fund administration, ETF operations, or financial services is expected
• Specific experience and knowledge of SEC regulatory requirements for funds is required

Preferred Qualifications

• Experience and knowledge of derivative instruments, particularly swaps
• Experience with broker and custodian statement reconciliations

Compensation & Benefits

• Pay range: 110,000 - 130,000 USD per year

Location

• Remote (United States)