Billing Coordinator

Overview

This role coordinates billing for assigned attorneys and clients. Responsibilities include interfacing with attorneys, reviewing and processing prebills, monitoring rates, preparing final invoices, maintaining client billing records, and providing billing-related reports.

Responsibilities

Primary

• Review, edit, and process prebills; prepare final invoices for transmittal to clients.
• Review and monitor rates.
• Review and update daily, monthly, and quarterly reports; perform reconciliations and adjustments.
• Respond to client inquiries.
• Maintain bill profiles based on client billing requirements; maintain filing systems according to established policies and procedures.
• Maintain and disseminate information on special client time reporting and billing requirements; assist assigned attorneys with miscellaneous billing matters.

Secondary

• Perform other duties as assigned.

Requirements

Education

• High School diploma required.
• College degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year’s billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge / Technical Skills

• Aderant experience, or comparable accounting software.
• MS Office, including Word and Excel.
• 10-key calculator.
• Competent keyboard skills.
• Proficient in Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner.
• Gather and analyze information skillfully.
• Provide excellent customer service.
• Plan and prioritize work effectively.
• Detail-oriented with strong organizational skills.
• Ability to adapt well to change.

Other Qualifications

• Able to maintain confidential information.

Working Conditions

• May be performed in a remote environment within commuting distance to a local office for occasional visits.
• May be subject to time pressures and constraints, and is often dependent on input from others.
• Occasional overtime may be required.