Billing Specialist

Overview

An international law firm with over 900 lawyers across offices in the United States, Europe, Asia, and the Middle East is seeking a Billing Specialist. This role reports to the Billing Manager and Billing Supervisor and offers full remote work capabilities. Candidates must reside in one of the following states: California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut.

Responsibilities

• Prepare monthly pre-bills for distribution to attorneys
• Audit pre-bills to ensure proper rates and special arrangements are accurate; enter approved timekeepers in Aderant
• Revalue rates on pre-bills as needed
• Manage Bill Groups in Aderant to ensure client contact and currency accuracy
• Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements
• Edit, prepare, and review finalized monthly pre-bills for accuracy prior to posting
• Process and monitor the e-billing process, including managing new timekeeper/rate approval, ensuring synchronization between Bill Distribution Method in Aderant and BillBlast to prevent e-billing errors, and confirming successful invoice submission including monthly estimates of accruals
• Ensure supporting documents accompany invoices as per client requirements
• Research rejections, handle appeals, short pays, and client payment disputes promptly
• Verify daily new business memos and ensure correct input of information and special billing arrangements for assigned clients
• Communicate with attorneys and secretaries regarding billing questions or report requests related to billing or collections
• Handle incoming and outgoing accounting correspondence in a timely manner
• Prepare Accounts Receivable write-offs according to firm policy
• Meet with partners monthly to discuss Work In Progress (WIP) and Accounts Receivable (AR) inventory, keeping them informed about potential issues to determine the best course of action
• Monitor local monthly billable WIP and report status to management
• Assist cash receipts team in identifying payment allocations when application instructions are missing or inaccurate
• Coordinate annual rate setting process at the beginning of the new year for assigned partners and clients
• Assist in transitioning matters handled by departing attorneys and determine inactive matters to facilitate closure where appropriate
• Assist with various time and billing reports as needed
• Perform other duties as assigned

Requirements

• Two-year degree required; four-year college degree preferred, with specialization in accounting or finance preferred
• Minimum of 2 years of law firm billing experience required
• Strong proficiency in Microsoft Office applications, including Word and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills
• Ability to read, comprehend, and follow instructions
• Ability to work independently and collaboratively within a team
• Strong service orientation with the ability to establish and maintain effective working relationships with peers, office and firm management, and external business partners
• Ability to use critique of work to improve performance
• Ability to identify issues and problems with assignments
• Ability to manage multiple priorities and adjust to changing priorities professionally
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines and strong attention to detail
• Ability to handle stress related to deadlines
• Commitment to professional growth and development

Location

This position is fully remote; candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut.