Billing Specialist

Overview

An international law firm is seeking a Billing Specialist to join their team. This role reports to the Billing Manager and Billing Supervisor and offers full remote work capabilities. Candidates must reside in one of the following states: California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut.

Responsibilities

• Prepare monthly prebills for distribution to attorneys
• Audit prebills to ensure proper rates and special arrangements are accurate; enter approved timekeepers in Aderant
• Revalue rates on prebills as needed
• Manage Bill Groups in Aderant to ensure client contact and currency accuracy
• Manage Bill Formats in Aderant to meet partner and client requirements
• Edit, prepare, and review finalized monthly prebills for accuracy prior to posting
• Process and monitor the e-billing process, including managing new timekeeper/rate approvals and ensuring synchronization between Bill Distribution Method in Aderant and BillBlast
• Ensure invoices are successfully submitted and include supporting documents as required by clients
• Research e-billing rejections, handle appeals, short pays, and client payment disputes promptly
• Verify daily new business memos and ensure correct input of information and special billing arrangements for assigned clients
• Communicate with attorneys and secretaries regarding billing questions or report requests related to billing or collections
• Handle incoming and outgoing accounting correspondence timely
• Prepare Accounts Receivable write-offs according to firm policy
• Meet monthly with partners to discuss Work In Progress (WIP) and Accounts Receivable (AR) inventory, providing updates on potential issues
• Monitor local monthly billable WIP and report status to management
• Assist cash receipts team in identifying payment allocations when instructions are missing or inaccurate
• Coordinate the annual rate setting process at the beginning of the year for assigned partners and clients
• Assist in transitioning matters handled by departing attorneys and determine inactive matters for closure
• Assist with various time and billing reports as needed
• Perform other duties as assigned

Requirements

• Two-year degree required; four-year college degree preferred, ideally with specialization in accounting or finance
• Minimum of 2 years of law firm billing experience required
• Strong proficiency in Microsoft Office applications, including Word and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills
• Ability to read, comprehend, and follow instructions
• Ability to work independently and collaboratively within a team
• Strong service orientation with the ability to establish and maintain effective working relationships with peers, management, and external partners
• Ability to accept and use critique to improve performance
• Problem identification and resolution skills
• Ability to manage multiple priorities and adapt to changing deadlines professionally
• Strong organizational skills and attention to detail
• Ability to handle stress related to deadlines
• Commitment to professional growth and development

Compensation & Benefits

• Anticipated base salary range: $85,000 to $95,000, depending on location
• Actual salary will be based on factors including education, qualifications, experience, certifications, job-related knowledge and skills, business needs, and work location
• Compensation package may include health and other insurance benefits, financial benefits such as 401(k) eligibility, discretionary bonuses, and various paid time off benefits

Location

• Remote work available
• Candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut