Billing Specialist

Overview

This role involves providing billing support to Project Managers by preparing invoices and ensuring alignment with customer guidelines and project billing schedules. The Billing Specialist will be a key member of the finance or project support team, collaborating closely with Project Managers and stakeholders to ensure accurate and timely billing operations. The position offers opportunities to troubleshoot issues, improve billing workflows, and contribute to operational efficiency while maintaining a strong commitment to quality.

Responsibilities

• Prepare and issue invoices in accordance with customer guidelines and project timelines.
• Support Project Managers with billing activities and ensure compliance with billing frequency requirements.
• Respond to billing inquiries and resolve discrepancies in a timely and accurate manner.
• Troubleshoot billing issues and identify opportunities for process improvement.
• Maintain high accuracy and attention to detail across all billing-related activities.
• Collaborate effectively with team members, prioritize quality, and commit to continuous learning and personal growth.

Requirements

• Associate’s degree in accounting, finance, or a related field, or equivalent professional experience.
• Strong proficiency in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong sense of ownership and passion for work that serves a greater good.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or in the future.

Preferred Qualifications

• Prior experience supporting project-based billing processes.
• Ability to work effectively under deadlines, especially during peak billing cycles.
• Flexibility to adapt to changing priorities and business needs.

Compensation & Benefits

• Annual salary range: $60,000 - $70,000, depending on experience and qualifications.
• Eligibility for a discretionary annual incentive program based on performance.
• Benefits include Medical, Dental, Vision, Life Insurance, Paid Holidays, Paid Time Off, 401(k) plan with contributions, Long-term and Short-term Disability, Paid Parental Leave, and Employee Stock Purchase Plan.

Work Model & Location

• This is a remote position open to qualified applicants located in the United States.
• Willingness to work overtime as needed, specifically from the 1st through the 4th of each month, regardless of whether those dates fall on a weekday, weekend, or holiday.
• Work arrangements may change based on project, business, and client requirements, with clear communication of expectations.

Application Deadline

Applications will be accepted until August 7, 2026.