Bookkeeper (021 - 1377)

Overview

This role is for a Bookkeeper with an Australian client. The position is available to Philippines-based candidates and will be delivered as a full-time independent contractor engagement.

Engagement type: Full-Time, Independent Contractor Agreement
Work schedule: Approximately 40 hours/week, aligned with Australian business hours (Monday–Friday, 7:00 AM–4:30 PM AEST)
Compensation: AUD 1,500–2,000/month, depending on experience

Responsibilities

Accounts Payable

• Process supplier invoices against purchase orders and goods received
• Manage accounts payable transactions and prepare bank payment files for approval
• Maintain accurate supplier records
• Investigate and resolve pricing, quantity, and invoice discrepancies

Payroll

• Process payroll for factory and office employees
• Manage timesheets, leave, superannuation, and PAYG withholding
• Maintain accurate employee records
• Keep Single Touch Payroll (STP) reporting up to date

Accounts Receivable & Collections

• Allocate customer payments and maintain accurate debtor ledgers
• Monitor outstanding accounts and follow up overdue payments
• Contact trade customers (including builders and roofers) by phone and email
• Build professional and friendly relationships while managing collections confidently

Reconciliation & Reporting

• Complete regular bank reconciliations
• Perform general ledger allocations
• Support month-end close
• Prepare aged debtor and creditor reports
• Identify discrepancies or anomalies early
• Suggest improvements to financial processes as the new system is implemented

Admin & Adhoc Tasks

• If requested, assist with general administration tasks as part of office duties and support other team members

Requirements

• 3–5+ years of full-cycle bookkeeping experience
• Experience supporting Australian businesses
• Hands-on experience with Australian payroll, superannuation, PAYG, and STP
• Strong accounts payable and accounts receivable experience
• Comfortable handling collections and customer follow-ups by phone
• Excellent spoken and written English
• Clear, professional communication suitable for conversations with Australian customers and suppliers
• Strong attention to detail and accuracy
• Good judgement and the ability to proactively identify and flag issues
• Comfortable learning and adapting to new accounting or ERP systems
• Reliable home office setup with stable internet and backup power

Preferred Qualifications

• Experience with Harmonic or similar ERP/manufacturing systems
• Bookkeeping experience within roofing, construction, building supplies, or manufacturing
• Experience with inventory-linked accounting, including purchase orders, goods receipting, and stock costing
• Experience with Xero, MYOB, Job Pack, or Micronet

Systems & Security

Primary systems include Harmonic and online banking platforms (access expands as trust and familiarity develop).

Strong security practices are required, including:

• Two-factor authentication
• VPN usage
• Password manager
• Secure handling of financial and employee information

Work Arrangement & Expectations

As this is a remote independent contractor engagement, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

What Success Looks Like

First 30 Days

• Become familiar with Harmonic and the company’s finance processes
• Accurately process supplier invoices and stock receipting

First 90 Days

• Independently manage payroll and collections
• Keep bank reconciliations and financial records up to date

6 Months+

• Become a trusted owner of the day-to-day finance workflow
• Proactively identify process improvements
• Maintain accurate records and help keep debtor days under control

Location

• Philippines-based candidates (remote role)