Bookkeeper & Admin Support Specialist - Dayshift Remote

Overview

This role involves managing day-to-day financial operations across three related business entities. The position combines bookkeeping with administrative support, with the opportunity for scope to expand over time into executive assistance, customer communications, and broader general administration.

The organization is family-owned and based in Perth, WA. It operates across retail, manufacturing, wholesale, and gardening supplies, with over 15 years of experience producing bird seed, poultry feed, and small animal mixes.

Responsibilities

Core Bookkeeping

• Perform regular bank reconciliations across all three business entities
• Manage invoicing, accounts receivable, accounts payable, and statement reconciliations
• Process payroll accurately, efficiently, and on time
• Prepare and lodge Business Activity Statements (BAS) in compliance with Australian tax standards

Manufacturing & Inventory Operations

• Manage inventory builds and cost of goods tracking
• Handle inventory-related invoicing for manufacturing and wholesale operations

Administrative & Executive Assistant Support (Growth Opportunity)

• Manage incoming emails and handle direct customer communications as the role expands
• Provide general back-end administrative support across all three business entities
• Partner with the business owner to dynamically shape and expand administrative processes as trust and operating rhythm develop

Software Proficiency

• Demonstrated hands-on expertise in both Xero and MYOB (live capability demonstration required during the initial interview phase)

Requirements

• Extensive experience with:
  • bank reconciliations
  • invoicing
  • statement reconciliations
  • payroll processing
  • BAS preparation/lodgment
• Ability to independently manage the books with minimal oversight, proactively flagging discrepancies and resolving issues
• Proven dependability with exceptional accuracy, reliable attendance, and strong attention to detail
• Clear written and verbal communication skills suitable for direct customer service and internal collaboration
• Proactive problem-solving and strong attention to detail
• High personal accountability and uncompromising integrity

Preferred Qualifications

• Prior experience with manufacturing/inventory bookkeeping (e.g., stock builds, assembly/COGS tracking, wholesale billing)
• Demonstrated experience or strong enthusiasm for expanding into EA/VA roles, including inbox management and client correspondence
• Proven track record of concurrently managing accounts for multiple related business entities

Compensation & Benefits

• Salary: Php 60,000 - Php 75,000/month
• Employment type: Full Time - Independent Contractor
• Working hours & conditions: AU Working Hours and Holidays

Location

• Perth, WA