Bookkeeper (AR) (Cape Town)

Overview

The organization is seeking an experienced, hands-on Bookkeeper to manage day-to-day accounts receivable across a multi-entity group. This role focuses on raising customer and software resale licence invoices, managing collections and receipts, and handling AR mailbox correspondence. You will report into the AR Lead and support month-end processes.

Responsibilities

• Raise customer invoices accurately and on time across all group entities, in line with contracts, sales orders, and approved pricing.
• Raise software resale licence invoices by matching each invoice to supplier costs and contract terms; flag upcoming renewals and expiries.
• Maintain billing trackers and monitor billing milestones, coordinating with Sales and Operations to ensure billable work is invoiced on time.
• Monitor the debtors’ ageing, follow up overdue accounts, allocate customer receipts against NetSuite invoices, and escalate disputed or long-overdue balances.
• Manage AR mailboxes by resolving billing queries and processing approved credit notes.
• Set up and maintain customer records, supporting customer onboarding.
• Apply US sales tax codes to customer engagements; prepare US sales tax reconciliations and resolve sales tax queries.
• Support month-end by preparing deferred and unbilled revenue reconciliations and the software resale reconciliation for review by the AR Lead, and assist with audit requests.

Requirements

• Bookkeeping or accounting qualification (e.g., certificate or diploma in accounting).
• 4+ years of accounts receivable experience, including invoicing, collections, and revenue reconciliations.
• Hands-on experience billing software licenses or subscriptions.
• Strong detail orientation and excellent organization to manage a busy mailbox, prioritise work, and communicate clearly and professionally with customers.

Preferred Qualifications

• NetSuite experience highly advantageous (or comparable ERP); Kantata is a plus.
• Good Excel skills.
• Experience with US sales tax is advantageous.
• Multi-entity experience.

Compensation & Benefits

• Permanent contract type.
• Remote working.
• Flexible working.
• 20 days of annual leave.
• Birthday leave.
• Religious leave.

Location

• South Africa based (remote job).